Tag Archive: PSA Marriage Certificate


4 Apr 11

Most people think that the Social Security System (SSS) is only for employed individuals, whether working locally or abroad.  We need to know that self-employed people, regardless of his trade or business, must also be covered by the SSS.

Today’s blog will feature the SSS coverage for self-employed individuals.  If you are one of them and are not yet a member of the SSS, this article is for you.

Which workers are classified under Self-employed (SE) Coverage?

A self-employed person, regardless of trade, business, or occupation with an income of at least Php 2,000 a month and not over 60 years old, should register with the SSS.  These include:

  1. Self-employed professionals such as doctors, lawyers, engineers who run their own firms.
  2. Partners, single proprietors of businesses.
  3. Board Directors of Corporations duly registered with appropriate government agencies.
  4. Actors, actresses, directors, scriptwriters, and news correspondents who do not fall within the definition of the term “employee”.
  5. Professional athletes, coaches, trainers, and jockeys.
  6. Farmers and fisherfolks.
  7. Workers in the informal sector such as market and ambulant vendors.
  8. Public utility transport drivers, tourism industry-related workers, and others similarly situated.
  9. Contractual and job order personnel engaged by the government thru a contract of service and who are not coverable by the GSIS law.
  10. Any other self-employed person as determined by the Social Security Commission (SSC) under such rules and regulations that it may be prescribed.

How to register to the SSS:

  1. Accomplish and submit a Personal Record Form (SS Form E-1).
  2. If he/she has no existing SS number, SS Form E-1 should be submitted with the original/certified true copy and photocopy of any of the primary or any two of the secondary documents acceptable in securing SS number.

Primary documents (Only ONE is required):

  • PSA Birth Certificate
  • Baptismal Certificate
  • Passport
  • Driver’s License
  • Professional Regulation Commission (PRC) card
  • Seaman’s Book

Secondary Documents (in the absence of primary documents, submit TWO of the following):

  • Alien Certificate of Registration
  • ATM card with the cardholder’s name
  • ATM card and certification from the issuing bank that the account number belongs to the cardholder if the card does not bear the cardholder’s name.
  • Bank Account Passbook
  • Birth/Baptismal Certificate of children
  • Certificate from the:
    • Office of the Southern/Northern Cultural Communities
    • Office of Muslim Affairs
  • Certificate of Licensure/Qualification Document/Seafarer’s ID and Record Book from the Maritime Industry Authority
  • Certificate of Naturalization issued by the Bureau of Immigration
  • Company ID
  • Fisherman’s Card issued by the Bureau of Fisheries and Aquatic Resources (BFAR)
  • GSIS Card/Certificate of Membership
  • Health or Medical Card
  • ID Card issued by Local Government Units (e.g. Barangay/Municipality/City)
  • ID Card issued by professional organizations recognized by the Professional Regulation Commission (PRC)
  • Life Insurance Policy
  • Marriage Contract
  • Membership card issued by private companies
  • NBI clearance
  • Overseas Workers’ Welfare Administration (OWWA) card
  • Pag-IBIG Member’s Data Form
  • Permit to carry firearms issued by the Firearms and Explosives Unit of the Philippine National Police (PNP)
  • PHIC Member’s Data Record
  • Police Clearance
  • Postal ID card
  • School ID
  • Seafarer’s Registration Certificate issued by the Philippine Overseas Employment Administration (POEA)
  • Senior Citizen Card
  • Tax Identification Number (TIN) card
  • Temporary License and Student Permit issued by the Land Transportation Office (LTO)
  • Transcript of School Records
  • Voter’s Identification Card/Affidavit
  1. A self-employed person who has employee/s should also register as an employer and secure an employer number by proper accomplishment and submission of Employer Registration (SS Form R-1) and Employment Report (SS Form R-1A).

 

Duties and responsibilities of a self-employed SS member:

  • Register with My.SSS at the SSS website: sss.gov.ph provided you have at least one month posted contribution.
  • To pay your contributions, log-in to your My.SSS account to secure your Personal Reference Number (PRN).
  • Pay contributions either monthly or quarterly in accordance with the prescribed schedule and deadline.
  • Keep your personal records updated and correct by submitting a completed SS Form E-4 together with the corresponding supporting document/s to avoid delays in the processing of benefit claims.
  • Pay your loans on time through the Member Loan Payment Return Form (SS Form ML-1) to avoid penalties and late payments.
  • Apply for a UMID card, if with at least one (1) posted monthly contribution, and always use the said card for SSS transactions.
  • Be aware of changes and improvements in the SSS policies and benefit structure so as to fully utilize your benefits.

For more details on SSS membership, you may send your questions and clarifications to member_relations@sss.gov.ph or call the SSS hotlines at (02) 920-6446 or (02) 917-7777.

Source: www.facebook.com/SSSPh/

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4 Apr 8

The DFA has recently announced that PSA birth certificates are no longer required when renewing your old passport.  While this is true, there are still special cases when you will still be asked to submit a copy of your birth certificate.

We summarized the list from DFA and are sharing it in today’s blog, for your quick reference:

  1. First-time passport applications.

One of the core requirements for FIRST-TIME passport applicants is an original copy of his or her PSA-authenticated Birth Certificate on Security Paper.  If you are a married female and you wish to use your husband’s last name in your passport, you also need to bring a copy of your PSA-authenticated Marriage Certificate.

  1. Lost or mutilated passports.
  1. Lost and VALID ePassport
  2. Lost and EXPIRED ePassport
  3. Mutilated Passport

These cases are treated as new passport application.  You need to bring a copy of your PSA birth certificate IF YOU COULD NOT PRODUCE A PHOTOCOPY OF YOUR LAST ISSUED PASSPORT.  But if you have a photocopy of your passport, you no longer need to bring your birth certificate.

  1. Applicants in the DFA watchlist.

This was included in the Bulletin released by the DFA in their website last January 15, 2019.

A person under the DFA watchlist will still be required to present a copy of his PSA birth certificate for reasons reserved to the agency.

  1. Renewal of old brown and green passports bearing no complete middle name.

This is a rare occurrence but it still happens to some passport holders.  If the DFA finds that your middle name may be incomplete, misspelled, or missing, you will be required to submit a copy of your PSA birth certificate to serve as a reference of your correct middle name.

  1. Renewals requiring changes in personal information.

Any change in your personal information that you wish to be applied upon the renewal of your passports, such as your last name or middle name, will have to be supported by a copy of your PSA birth certificate or marriage certificate.

The list was lifted from the Department of Foreign Affairs’ website and Facebook page.

Sources:

www.dfa.gov.ph

https://www.facebook.com/dfaphl/

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3 Mar 22

Once you have chosen the registration center where you wish to apply for your National ID, you will want to know the process that you will have to go through to get the ID.  Dahil advance akong mag isip, I’m sharing the process now, as lifted from the IRR of the Philippine Identification System Act.

Registration Process

The applicant shall register personally at any designated registration center by submitting a duly accomplished PhilSys Registration Form (Form No. 1) and presentation of any supporting documents as stated in Section 8.C of this IRR.

The PSA shall ensure that entries provided in the PhilSys Registration Form are consistent with the documentary requirements presented.  In the event of discrepancies other than the address, the data reflected on the presented documentary requirements shall prevail.

If there are no discrepancies, the biometric information (front-facing photograph, fingerprints, and iris scan) shall be captured except for applicants below five (5) years of age, in which case, their demographic information and front-facing photograph shall be sufficient.

If the biometric and demographic information of the applicant are found to be unique, a PhilSys Number (PSN) will be generated for the applicant.  Otherwise, further verification shall be conducted by the PSA.  In the event that the applicant cannot be issued a PSN, he or she will be notified accordingly.

Registration in the PhilSys is deemed successful and complete upon confirmation of registration by the PSA and the issuance of the PSN.  Once successfully registered, the person shall be issued a PhilID in a manger to be prescribed by the PSA.

Sources:

www.psa.gov.ph

https://bit.ly/2Tfvhyv (IRR PDF copy)

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3 Mar 21.jpg

Now that we have the list of documents and IDs that can be presented when registering for a National ID, we shall be sharing the areas of registration centers where citizens and resident aliens can submit their application.  The following list was lifted from the Implementing Rules and Regulations of the RA 11055 or the Philippine Identification System Act.

Section 8. Registration

  1. Registration Centers

Every citizen or resident alien shall register personally in any of the following registration centers that have the necessary facilities to capture the information required to be contained in the registry.  These registration center shall be made available one year after the effectivity of this Act:

  • Philippine Statistics Authority (PSA) Regional and Provincial Offices;
  • Local Civil Registry Offices (LCROs);
  • Government Service Insurance System (GSIS) for its members and their dependents;
  • Social Security System (SSS) for its members and their dependents;
  • Philippine Health Insurance Corporation (PhilHealth);
  • Home Development Mutual Fund (HDMF);
  • Commission on Elections (COMELEC);
  • Philippine Postal Corporation (PHLPost); and
  • Other government agencies and GOCCs as may be assigned by the PSA.

Take note:

  • The list of offices of the above-mentioned agencies, which will be designated as registration centers, shall be posted on the PSA website.
  • The above agencies shall each designate an area for the setting up of registration centers by the PSA.  The PSA shall provide the necessary facilities, manpower, equipment, registration system, and resources to carry out the registration in the registration centers.
  • In the case of Filipino citizens residing abroad, the registration shall be made in the nearest Philippine Embassy or Philippine Foreign Service post, or other registration centers that may be designated by the Department of Foreign Affairs in coordination with the PSA.

 

Source:

www.psa.gov.ph

https://bit.ly/2Tfvhyv (PDF Copy of the IRR)

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3 Mar 20

Below are the documentary requirements that National ID applicants may present to any designated registration center.  These were lifted from the Implementing Rules and Regulations (IRR) of the RA No. 11055, otherwise known as the Philippine Identification System Act.

  1. Application Form. The applicant shall submit a duly accomplished application form to any designated registration center.
  2. The application form shall be supported by the presentation of an original copy of ANY of the following primary documents:
  • PSA-issued birth certificate and one (1) government-issued identification document with full name, photo, and signature or thumbmark; or
  • Philippine ePassport issued by the Department of Foreign Affairs; or
  • Unified Multi-purpose Identification (UMID) Card issued by the Government Service Insurance System or Social Security System; or
  • Other equivalent identification documents as may be determined in the guidelines issued by the PSA.

For resident aliens, his or her Alien Certificate of Registration (ACR) or ACR ID shall be presented.

In case a married woman presents an identification document which reflects her maiden name, she shall be required to present her PSA-issued marriage certificate should she opt to adopt the surname of her husband.

In the event that the applicant is unable to provide the documents under the immediately preceding item, any of the following documents shall be presented:

  1. PSA-issued birth certificate; or
  2. Any government-issued identification document reflecting at least the full name, front-facing photograph, and signature or thumb mark; or
  3. Identification documents issued by the private sector which comply with the requirements set by the PSA.

Notwithstanding the foregoing, appropriate guidelines and mechanisms shall be issued to ensure that the registration is not prohibitive and restrictive as to unduly defeat the purpose of the Act.

An applicant who does not possess any of the documents in above items 2 and 3 shall be endorsed by a qualified Introducer in accordance with the guidelines set by the PSA, taking into consideration the specific circumstances.  As a minimum requirement, a qualified Introducer shall be of legal age and a PSN holder.  The PSA shall maintain a record of all qualified Introducers, each of whom shall be linked to all the registered persons that they have endorsed.  Persons who have been registered through a qualified Introducer shall be tagged as such in the PhilSys.

Source:

http://www.psa.gov.ph

https://bit.ly/2Tfvhyv (PDF copy of the IRR)

 

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3 Mar 19

Is there an OFW in the family? Have you been working overseas for quite a few years now?  The Overseas Workers’ Welfare Administration (OWWA) has some good news for our Bagong Bayani with the introduction of the OFW e-Card!  Here’s how you can get one.

What is the OFW e-Card?

This is a new identification card that serves as an OFW’s proof of membership in the OWWA and also works as an Overseas Employment Certificate (OEC).

It shall allow for smoother and faster transactions with different government agencies, saving an OFW the hassle of waiting and spending more while processing his requirements in the country.

What are the benefits of owning an OFW e-Card?

  1. Provides easier access to OWWA programs and services.
  2. Serves as a valid government-issued ID for OFWs.
  3. Used to waive airport fees such as Travel Taxes and Terminal Fees.

What are the application requirements?

  1. Active OWWA membership
  2. Valid passport
  3. Valid OEC or Exemption Number

How do I get an OFW e-Card?

  1. The OFW e-Card is free.
  2. Fill out the OFW ID card application form on the OWWA website.
  3. Select the OWWA Regional Welfare Office where you want to claim the card.

Are all OFWs entitled to the OFW e-Card?

Yes, except newly-hired OFWs.  The OWWA is still working on updates and the public shall be informed when the cards can be made available for all OFWs.

 

Resources:

www.moneymax.ph

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3 Mar 15a

It’s ‘all systems go’ for the national ID system by September 2019, as announced by the Philippine Statistics Authority (PSA) this week.  The government is targeting about six million individuals to be registered to the national ID system, kicking off the distribution of about 100 million ID cards to all Filipino citizens and resident aliens by 2022.

Who are first in line for the National ID system?

According to the PSA Deputy National Statistician, the following shall get first dibs on national ID registration and ownership:

  • Indigents
  • People with Disabilities (PWD)
  • Government workers in several key areas all over the country.

What information will be gathered from the registrants?

  • Biometrics (thumbprint, iris and face scanning)
  • Full name
  • Gender
  • Date and place of birth
  • Blood type
  • Address
  • Citizenship (as the National ID is also open for resident aliens)

The registrants have the option to give out their marital status, mobile numbers, and email addresses.

How soon can the registrants receive the IDs and is there a fee to be paid?

The registration is free of charge, except when the owner loses the card and wishes to be issued a new one.  After the registration, the person will be issued a permanent ID number and will be advised to wait a few days for the actual ID card.

A primary requirement when applying for your National ID is your PSA birth certificate. Make sure you have a copy printed on the PSA’s Security Paper (SECPA) as early as now.

References:

www.psa.gov.ph

www.newsinfo.inquirer.net

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3 Mar 14

The DFA has special requirements for an adopted minor child’s passport application.  Apart from the core requirements, as featured in a previous blog, the following supporting documents must also be presented.  We are also including the additional requirements for illegitimate children whose mother is deceased and the father is unknown.

  1. If the applicant is an illegitimate child and the mother is deceased and the father is absent or unknown:
  • Personal appearance of the minor applicant and adult guardian.
  • PSA birth certificate of minor applicant.
  • Valid passport or valid government-issued ID of the adult guardian.
  • DSWD clearance
  • Affidavit of Guardianship.
  1. If the minor applicant has undergone the process of domestic adoption:
  • Personal appearance of the minor applicant and adoptive parents.
  • PSA birth certificate of minor applicant.
  • Valid passport or valid government-issued ID of adoptive parents.
  • Court Decree of Adoption.

If the applicant is not accompanied by adoptive parents during the application process, the applicant must submit a Special Power of Attorney (SPA) executed by the adoptive parents, designating the minor’s companion to assist in the application process.  The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad.

If the applicant is not traveling with adoptive parents, the applicant must submit DSWD clearance and Affidavit of Support and Consent executed by the adoptive parents.  The Affidavit of Support and Consent must be authenticated by the Philippine Embassy/Consulate if executed abroad.

The above is lifted from the www.passport.gov.ph website.  Visit us again tomorrow for more information on the requirements for passport applicants with special cases.

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3 Mar 13

Children below 18 years old must be accompanied by either parent when applying for their passports, especially if it is their first time to do so.  As much as possible, both biological parents must be present during the interview, picture-taking, and collection of the child’s biometrics.  But what if one or both parents are not available to accompany their child?  Or what if the child is not traveling with either parent?  Also, what if the child is illegitimate and the father is unknown?

Today’s blog will focus on the required additional documents that parents and guardians need to submit to the DFA for a minor child’s passport application, if he could not be accompanied by his parents or if he is an illegitimate child and is residing with his biological mother.  If you need a list of the core requirements (documents and acceptable valid IDs), click here 

  1. In case the child is not traveling with his parent/s:
  • The child’s guardian (or whoever is processing the application for the child) must submit a DSWD clearance and Affidavit of Support and Consent executed by the parent/s. The Affidavit of Support and Consent must be Consularized by the Philippine Embassy/Consulate if executed abroad.
  • Passport or valid government-issued ID of the authorized adult companion.
  1. In case the child is illegitimate and is in the custody of the mother:
  • Child’s personal appearance along with his mother or authorized adult companion.
  • Bring a copy of the child’s PSA birth certificate.
  • Passport and a valid government-issued ID of the mother or authorized adult companion.
  • If the child is not accompanied by his mother during the application process, the accompanying adult must submit a Special Power of Attorney (SPA) executed by the mother designating the minor’s companion to assist in the application process. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad.
  • If the child is not traveling with his mother, the accompanying adult must submit a DSWD clearance and Affidavit of Support and Consent executed by the mother. The Affidavit of Support and Consent must be authenticated by the Philippine Embassy/Consulate if executed abroad.

The above is lifted from the www.passport.gov.ph website.  Visit us again tomorrow for more information on the requirements for passport applicants with special cases.

References:

www.dfa.gov.ph

www.passport.gov.ph

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3 Mar 11

What are the requirements, supporting documents, IDs, and processes you need to present and go through in order to obtain a passport for your children who are 17 years old and below?  Can a child, whose parents are not physically present in the Philippines, apply for a passport on his or her own?  What documents do you need to submit if the child will be traveling without his parents? All these questions (and more!) will be tackled in this week’s series on applying for a minor child’s passport for the first time.

What are the Core Requirements for a minor child’s passport application?

  1. Confirmed online appointment (if applicable)
  • Children who are 7 years old and below do not need to have an online appointment.  They are entitled to avail of the courtesy lane.
  • They may be accompanied by their parent/s and minor siblings; they too can apply for a passport without an appointment.
  1. Accomplished application form.
  2. Personal appearance of the minor applicant and either parent or authorized adult companion.
  3. Philippine Statistics Authority (PSA) birth certificate.
  • Local Civil Registrar copy may be required if the PSA birth certificate is not clear or cannot be read.
  1. PSA Marriage Certificate is required if only one parent is accompanying the child.
  • If parents are unmarried, an Affidavit of Support and/or Consent executed by the mother will be required if she is not accompanying the child.
  • If Affidavit of Support and/or Consent is executed abroad, it must be authenticated by the Philippine Embassy or Consulate.
  1. Passport or valid government-issued ID of either parent, with one photocopy.
  2. School ID (if applicable)

*Additional requirements may be required.  Please refer to the section below for additional requirements for Minor New Applications.

What IDs are considered valid by the DFA and acceptable for a minor child’s passport application?

  1. Social Security System (SSS)/Government Service Insurance System (GSIS) Unified Multi-purpose Identification (UMID) card.
  2. Land Transportation Office (LTO) Driver’s License. Student Permit may be accepted if in card format.
  3. Professional Regulatory Commission (PRC) ID.
  4. Overseas Workers’ Welfare Administration (OWWA)/Integrated Department of Labor and Employment (iDOLE) card.
  5. Commission on Elections (COMELEC) Voter’s ID or Voter’s Certification from the Election Officer with dry seal.
  6. Philippine National Police (PNP) Firearms License.
  7. Senior Citizen ID
  8. Airman License (issued August 2016 onwards)
  9. School ID (if applicable)
  10. Current valid ePassport (for renewal of ePassport)
  11. For applicants based overseas, they may use their government-issued IDs showing their Philippine citizenship (example: Residence Card).

Tomorrow and in the coming days, we are going to feature the supporting documents required by the DFA for different cases such as when a child does not have a birth certificate yet, or when the child could not be accompanied by either parent during the passport application process, or when the child is not traveling with his/her parents.

The details featured in this series are lifted from www.passport.gov.ph

See you tomorrow!

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