Tag Archive: Philippine Statistics Authority


Jan 26

I was never a fan of keeping files as these have the tendency to pile up on my desk over time.  I have developed the habit of just getting what I need when I need it.  However, I realized this may not be a good practice when it comes to personal documents such as my birth certificate, transcript of records from college, and medical files.  Late last year, I was tasked to accompany my mom (who is a senior citizen) to the DFA to renew her passport.  Since she is a senior citizen, she was granted access to the Priority Lane and as her companion, I can have mine renewed on the same day as well.  It would have been the perfect opportunity to accomplish that task when we visited the DFA except that I did not have a copy of my PSA birth certificate.  I watched my mom breeze through the passport renewal process while I sat there, sadly thinking of the long and arduous process of snagging an appointment online and waiting for months for my turn at the DFA – all because I did not have a ready copy of my PSA birth certificate.

I am writing this piece to help shed some light on the importance of keeping your files updated with a ready copy of your personal documents from the PSA.  This is not limited to just birth certificates; married couples need to have a copy of their marriage certificate and every death in the family must be properly registered and documented too.  Keep copies of the PSA death certificates of your elders and other family members; you never know when you might need this for claims and possible inheritances.

Reasons why you need to always have a copy of your PSA birth certificate:

  1. Obtaining a Driver’s License

A driver’s license is one of the top government-issued IDs honored in almost all, if not all, public and private transactions (schools, banks, etc.).  You have to have your own license by the time you turn 21 years old (at least! Although I got mine when I turned 19).  Your PSA birth certificate is a basic requirement when applying for a driver’s license at the LTO.

  1. Applying for your Social Security System (SSS) number and ID

Your SSS number is a basic requirement when applying for a job (fresh graduates).  Again, your PSA birth certificate is a basic requirement, whether you are applying for your SSS number online or are appearing personally at an SSS office.

  1. Getting Married

You cannot get married in the Philippines without a proper Marriage License issued by the city or municipal hall.  In order to be issued a Marriage License, you need to prove that you are of legal, marrying age or if you still need to present your parents’ consent.  They will require a copy of your PSA birth certificate before they process your request for a Marriage License.

  1. Traveling Abroad

Whether you are a first-time applicant or are simply renewing your old passport, you need to present a copy of your PSA birth certificate.  The DFA will keep the original copy (or the copy you obtained from PSA) so make sure to photocopy your birth certificate before heading for your passport interview.  Or better yet, order more than one copy of your birth certificate so you can keep the rest for your files.  Yes, some government agencies require the original, not the reproduced copy.

  1. Bank Transactions

When my nephew turned 10, his parents gifted him with his very first savings account at BDO.  One of the requirements was a copy of my nephew’s PSA birth certificate.  I learned too that in some cases of loan applications, the client is required to submit a copy of his PSA birth and marriage certificate.

  1. School Enrolment

Keeping copies of your children’s PSA birth certificates in your files means one item crossed out from your to-do list during enrolment season.  Schools will always require copies of your child’s birth certificate so never ever be without these documents in your stash.

There are a multitude of other transactions where you may be required to submit a copy of your PSA birth certificates; quite a handful too for marriage and death certificates especially when transacting with a government agency.

You may easily obtain copies of your PSA certificates by ordering online at www.psahelpline.ph.  All you need to do is visit the website and submit a filled-out application form.  You may also pay conveniently with your credit card or visit any of their partner banks and payment remittance centers to secure your orders.  Your PSA certificates will be delivered to your preferred address, stress-free!

If you have questions about your PSA birth certificate, send us a message and we will do our best to find the answers for you.

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Jan 16 (1)

There is a better and more efficient means to get PSA documents (birth, marriage, CENOMAR, death) and that is by ordering online at www.psahelpline.ph.  It works just like any other online retail facility where you simply choose the item you need, place it in your virtual cart, pay, and then wait for the order to arrive.

What PSA certificates can you order online?

You may request for copies of birth, marriage, death, and Certificate of No Marriage or CENOMAR.  Simply click on the ORDER NOW! button found on the site’s homepage, and then choose the document you need.

I only need the document for my files.  Can I still request online or is this facility only for those who are in a hurry?

PSAHelpline.ph is for everyone, especially those who do not have time to travel to or visit a PSA office. The site offers several reasons for requesting a PSA certificate; however, if you are requesting for personal purposes, you may simply choose ETC. (others) and specify that you need it for your files.

What personal information are required when placing an order?

Your first, middle, and last names are required, as well as your gender, birthday, birthplace, and birth right.  You will also be asked for your parents’ names so if you are not familiar with the spellings, better do an advance research to avoid discrepancies in your submitted application.

Have you had any legal proceedings done to your birth certificate?

Legal proceedings include:

1. Correction of entry

Your birth certificate underwent “Correction of Entry” if you had a name spelling or birth date corrected.  There should be an annotation in your birth certificate to show the correct entries; you will not be issued a new copy of your birth certificate.

2. Legitimation

If a child is born out of wedlock, his birth right will show that he is illegitimate.  When his biological parents marry afterwards, they have the option to file for Legitimation Due To Subsequent Marriage.  This process changes the child’s birth right from illegitimate to legitimate; the child may now rightfully use his father’s last name.

3. Adoption

After due adoption process, annotations will be affixed to the adopted child’s birth certificate.

4. Court Hearings

Common reasons why a person’s birth certificate undergoes legal proceedings is changing of middle and last names.  The changes will appear as annotations on the birth certificate.

5. Supplemental Report

If there are fields left blank in your birth certificate, it will be issued a Supplemental Report in order to supply the missing entries.  These will reflect as annotations on the blank spaces in your document, not necessarily written on the blank fields.

You need to indicate any legal proceeding done to your birth certificate, as part of the online ordering process.

Who is requesting for the document?

The site requires for the identity of the person placing the order and his relationship with the owner of the certificate.  The requesting party must be of legal age and must be the same person to receive the document upon delivery.

Requesting parties could be the owner himself, spouse, parents, children, and grandchildren. If the requesting party is not a relative, choose None of the Above.

Checkout

Just like any other online shopping site, you will be given the chance to review the details of your ordered certificate on the Order Summary page.  Take time to review all entries you made; any error may negatively affect your order.

Provide a working mobile, landline, and email address where PSAHelpline.ph may contact you for any concerns with your application.

The fields for your delivery address are clearly labeled; the city and municipality fields have dropdown arrows where you can select the most appropriate location of your area.

In case you are not available to receive the documents you ordered, you need to assign at least three representatives and indicate their names at the bottom part of the screen.  If you fail to assign a representative, the courier will only be released to you as the Requesting Party.

Indicate how many copies you wish to order and then tick the small box beside I certify that all the information I’ve provided is true and correct.

Order Confirmation

Your order is confirmed when you are issued a Reference Number; this is the 10-digit number that will appear on your screen after you submit your order.  This will also be sent to your email as added reference.

You may now proceed with the payment of the ordered certificates.

Payment Channels

You have several options when paying for your ordered PSA certificates.

  1. Online payment using your Visa or Mastercard credit cards.
  2. Through Bancnet ATM
  3. BayadCenters
  4. EZPay at 7-11 stores

What you need upon document delivery

Make sure you are physically present at the delivery address on the days you are expecting the documents to arrive.  Prepare a valid ID to support your identity as the requesting party.

If you assigned representatives to receive the document on your behalf, leave a signed authorization letter and one valid ID.  The representative must also be able to present at least one valid ID to the courier.

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It has been more than a year since we featured House Bill No. 5060 or the Philippine Identification System Act.  This is the bill that will require all Filipinos to be issued a national identification card that will serve as their main identification for all government transactions, claims, use of government-mandated benefits, and applying for clearances from the NBI and PNP.   At that time, the said bill has just been signed and approved by the House of Representatives and was passed on to the Senate for deliberation.

While the country is eagerly awaiting the finality the National ID System Act, the Department of Finance (DOF) came up with an additional proposal to tap the ID as a means to determine an individual’s privilege to certain subsidies, discounts, and tax exemptions under the law.

How do these additional parameters affect the National ID System’s initial purpose?

Apart from the National ID being an all-in-one valid ID (except as a Driver’s License and Passport), the DOF is proposing that it contain biometrics data to determine a citizen’s entitlement to certain subsidies and benefits provided by the government.

For example, if a PWD is entitled to discounts on medicines, fare, and education, his (national) ID alone should be enough to determine his eligibility for such discounts.  Another possibility that the DOF is looking at is to activate an EMV (Europay-Mastercard-Visa) chip in the card.  Through this chip, the card can double as an ATM card where the owner may receive cash subsidies from the government, if he or she is legally entitled to such benefits.  It simplifies the identification and benefits disbursement process, both for the government and the recipient.

Do these new proposals affect the anticipated release and distribution of the IDs?

It does.

The issuance of the IDs will be done in batches.  Since the DOF has expressed its intention of tapping the National ID to address the long process of applying and claiming benefits for individuals with special needs, senior citizens and persons with disabilities are seen to be the first recipients of these IDs.  Soon after, members of the 5.2 million poor households that are not yet covered by the conditional cash transfer program of the DSWD will follow.

All in all, the government plans to provide IDs to the more than 100 million Filipinos in two years’ time, after the bill is enacted into law.

Who will issue the IDs?

The Philippine Statistics Authority (PSA) shall be responsible for the proper issuance of the ID cards.

We will keep this thread updated on the progress of the proposed National ID System.  If you have any questions or related information you would like to share, please feel free to send us a message.  We will do our best to find the answers for you.

Sources:

www.psa.gov.ph

www.dof.gov.ph

www.philstar.com

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10-04-1

The central outlet office of the Philippine Statistics Authority (formerly NSO) in East Avenue, Quezon City has transferred to its new location in Sta. Mesa, Manila.  Their new address is Solicarel Building I and II, Ramon Magsaysay Boulevard, in Sta. Mesa near the LRT 2 Pureza Station.  You may now proceed to their new location for the issuance of civil registry documents such as Birth, Marriage, Death, and Certificate of No Marriage or CENOMAR.

The PSA also holds offices at the following locations:

  1. Pasay City – Hobbies of Asia, #8 Diosdado Macapagal Avenue
  2. Caloocan City – Caloocan City Hall, A. Mabini Street
  3. Makati City – Makati City Hall, J.P. Rizal Street, Poblacion
  4. Muntinlupa City – 2nd level, East Parking, Starmall, Alabang
  5. Pasig City – Pasig City Hall, Caruncho Avenue, Barangay San Nicolas

All PSA offices are open during weekdays (Monday to Friday) from 7:00AM to 4:00PM and on Saturdays from 8:00AM to 5:00PM.

You may also have your civil registry documents delivered to your preferred address through the PSAHelpline.ph website or by calling (02) 737 – 1111.  The documents will be delivered to you within 2 to 3 days without leaving your home or office.  Online payment options are also made available for everyone’s convenience and security.

Source: https://psa.gov.ph/content/transfer-psa-central-outlet-sta-mesa

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Legitimation

When a child is born out of wedlock, his or her birthright is marked as illegitimate.  The child carries the last name of his mother unless he is acknowledged by his father on paper or his parents decide to get married later on.  Should it be the latter, the child is able to carry the father’s last name by virtue of a legitimation process.  This means that the illegitimate child’s birthright shall be changed to legitimate without the need of a court order.

Such is the story of Dess, an illegitimate child whose parents got married before she turned 10 years old.  Her parents worked on her legitimation right after they got married so that Dess can rightfully carry her father’s last name.  However, when they requested for a copy of her PSA birth certificate to complete her college graduation document requirements, they found out that no changes on her last name, nor any annotations, were applied on her birth certificate. She was still marked as illegitimate and still bears her mother’s maiden last name as her last name.

What could have happened?

Dess and her parents already had a copy of her Certificate of Legitimacy.  This was the document they received from the LCR when they filed for her legitimation.  On their copy, there is an annotation that read:

Legitimated by subsequent marriage of parents (mother’s maiden name) and (father’s name) on (date of marriage) at (place of marriage) under Reg. No. XXXX-XXX.  Hence, the child should now use the name (name of child using father’s surname).

Dess has been using the name Odessa Castro Talajib – Talajib being her father’s last name – since she was 11 years old.

Dess’ parents should have submitted to the PSA the Certificate of Legitimacy that they got from the LCR when they filed for her legitimation.  This would have triggered PSA’s certification and updating of Dess’ records in PSA’s files.  In other cases, the LCR where the legitimation was applied for, may also submit the Certificate of Legitimacy on the client’s behalf.  You just need to make constant follow-ups to make sure that the documents are duly processed.

For our information, here is the list of requirements when filing the Certificate of Legitimacy at the PSA:

Legitimation by Subsequent Marriage

  1. Secure the following documents from the city / municipal Civil Registrar’s Office (C/MCR) where the birth of the child was recorded:
    • Affidavit of Paternity / Acknowledgement (Certified Photocopy)
    • Joint Affidavit of Legitimation
    • Certificate of Registration of Legal Instrument (Affidavit of Legitimation)
    • Certified True Copy of Birth Certificate with remarks/annotation based on the legitimation by subsequent marriage.
  2. Verify the original birth certificate at the National Statistics Office (NSO).  If negative result, secure it from the C/MCR Office where the child was originally registered (certified photocopy).
  3. Verify the marriage contract of parents at NSO.  If negative result, secure it from the C/MCR Office where the marriage was solemnized (certified true copy).

Source: https://psa.gov.ph/content/application-requirements

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Bonjour!  Mabuhay!

Growing up in the metro, I have become familiar with the not-so-frequent visits of people interviewing my parents on family members that reside in our home or live elsewhere.  Ang tawag daw sa ginagawa nila ay “census” at ito ay ginagawa para ma-determine ang human population sa Pilipinas.  The home visitations are done every five years.  Sabi ng mga parents ko, mga taga-NSO daw ang mga surveyors.

Later on in my adult life and finding the need for a copy of my Birth Certificate, I was delighted to know that I can conveniently have it processed and delivered to my home.  Government services have really come full circle!  Imagine, hindi na ako pipila ng madaling araw sa isang government agency para lang makakuha ng NSO Birth Certificate!  Mula sa mga nag-iikot na mga representatives ng NSO sa neighborhood namin, meron na silang hotline (02-737-1111) kung saan pwede akong tumawag para mag “order” ng civil registry certificates.  Natanggap ko ang mga NSO documents ko in less than three working days after I placed my orders.  I must say, nag level-up ang experience ko sa pakikipag transact sa isang government agency!

While working on some research late last year, I realized that the NSO has recently adapted a new name: The Philippine Statistics Authority, and are now more popularly known as PSA.  My, how times have changed!

This would not have made so much impact on me had it not been for a friend’s experience when enrolling his daughter in pre-school this year.  Hindi sila agad nakapag enroll dahil ayaw tanggapin ng school ang birth certificate ng bata.  Ang seal daw kasi ng certificate ay PSA, hind NSO.

My friend called his relatives who led him to the right person in PSA and there it was explained to him that the PSA is the new name of the NSO.  And that the PSA-issued birth certificate is as good as one issued by NSO in the past.  Bumalik sila sa school para makapag explain sa admissions; it turned out, halos lahat pala ng parents at teachers sa school ay hindi aware sa pagbabago ng pangalan ng NSO.

Para sa mga hindi pa nakakaalam na nagbago na ng pangalan ang NSO, I am sharing my research below.  I’m glad you dropped by and I hope makatulong ang mga information na ito sa inyo.

Read on!

Brief History

From the time the agency was conceived in 1940, it had undergone two changes in name and administrative supervision.  The latest change to PSA in 2013 would be its third.

The approval of Commonwealth Act number 591 in August 19, 1940 gave birth to the Bureau of Census and Statistics (BCS).

In March 1974, the BCS changed its name to National Census and Statistical Office (NCSO) under the administrative supervision of the National Economic Development Authority (NEDA).

Fast forward to 1987 with the Philippines under a new administration and by virtue of Executive Order number 121, the NCSO was renamed National Statistics Office (NSO), with respect to the order’s title “Reorganizing and Strengthening the Philippine Statistical System and for Other Purposes”.  It stayed under the Office of the President until December 28, 1993 when it was transferred back to the administrative supervision of NEDA by virtue of Executive Order No. 149.

In September 2013, the President signed into law Republic Act No. 10625 while its Implementing Rules and Regulations took effect on December 2013.  This law merged the National Statistics Office (NSO), National Statistical Coordination Board (NSCB), Bureau of Labor and Employment Statistics (BLES) and the Bureau of Agricultural Statistics (BAS), to what we now know as the Philippine Statistics Authority (PSA).

There you have it, fellow citizens.  Ang dating NSO ay PSA na ngayon.  Kaya’t huwag na tayong magulat kung ang mga matatanggap natin na NSO-certified documents ay may seal na ng PSA, instead of the usual NSO seal.  At sakaling ang establishment na pagbibigyan ninyo ng mga civil registry documents na ito ay magtatanong kung bakit iba ang seal sa inyong certificate, you can advise them of this recent change in NSO’s name.

Going back to my “level up” experience in calling the NSOHelpline (02-737-1111); na-surprise ako nung malaman ko na apart from the hotline, meron na din silang online services.  Pwede ka nang mag order ng civil registry documents while on the go!  Bisitahin lang ang www.nsohelpline.com; may option ka na din mag bayad online para ma-process agad ang order mo.

In my next post, I will be talking about the roles and responsibilities of the Philippine Statistics Authority.  Importante din na well-informed tayo sa Mandate ng PSA dahil karamihan sa atin, ang akala natin ay taga release lang ng civil registry documents ang NSO.

Meantime, feel free to share this with everyone.  And post your questions, should you have any.

Thanks for dropping by!

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