Tag Archive: PSA Death Certificate


07 - 31

Like your savings deposits in your bank, you also have the option to withdraw your contributions from the Home Development Mutual Fund (HDMF) or Pag-IBIG.  Each member has the right to refund their total accumulated savings or TAV, which includes their monthly savings, employer share, and total annual dividend earnings.

There are, however, certain criteria that a Pag-IBIG member needs to satisfy before he is deemed eligible to withdraw his contributions.

Find out how a member can qualify for Pag-IBIG fund withdrawal and the requirements when requesting for a refund.  Read on!

What are the criteria for membership termination and refunding of Pag-IBIG contributions?

A. Membership Maturity

  • Member must have at least 240 monthly membership contribution.
  • Pag-IBIG Overseas Program (POP) members should have accumulated 4, 10, 15, or 20 years contributions depending on the option chosen upon membership registration.

B. Retirement

  • Member must be at least 65 years old – the mandatory retiring age.
  • Optional retirement may be availed due to the following circumstances:
    • Actual retirement from the SSS, the GSIS, or a separate employer provident/ retirement plan, provided the member has at least reached age 45.

C. Permanent Total Disability or Insanity

  • Temporary total disability lasting continuously for more than 120 days;
  • Complete loss of sight of both eyes;
  • Loss of two limbs at or over the ankle or wrist;
  • Permanent complete paralysis of two limbs;
  • Brain injury resulting in incurable imbecility or insanity; and
  • Such other cases which are adjudged to be total and permanent disability by a duly licensed physician and approved by the Board of Trustees.

D. Termination from service by reason of health.

E. Permanent departure from the country.

F. Death

The benefits will be divided among the member’s legal heirs in accordance with the New Civil Code as amended by the New Family Code.

Requirements when claiming your Pag-IBIG Fund Refund

  1. Application for Provident Benefits Claim
  2. Pag-IBIG Transaction Card and one (1) valid ID card with photo and signature of claimant.
    • If the Pag-IBIG Transaction Card is not available, two (2) valid ID cards with photo and signature of claimant.
  3. Service Records (for government employees only).
  4. Statement of Service (for AFP)

Additional Requirements depending on reason for claim:

Death

  1. PSA Certified True Copy of Member’s Death Certificate 
  2. Notarized Proof of Surviving Legal Heirs
  3. PSA Certified True Copy of Birth Certificate of all children or Baptismal / Confirmation Certificate (if with children).
  4. Notarized Affidavit of Guardianship (if with children below 18 years old, or if child/children is/are physically or mentally incompetent).
  5. To establish kinship with the deceased member, the claimant shall submit any one of the following:
    • PSA Certified Tru Copy of Member’s/Claimant’s Birth Certificate
    • PSA Certified True Copy of Non-availability of Birth Record and Notarized Joint Affidavit of Two (2) Disinterested Persons.
    • Certified True Copy of Member’s / Claimant’s Baptismal / Confirmation Certificate.
    • If member is single, Certificate of No Marriage (CENOMAR).
    • If member is married, PSA Certified True Copy of Member’s Marriage Contract and Advisory on Marriage.

Retirement

  1. PSA Certified True Copy of Birth Certificate
  2. PSA Certified True Copy of Non-availability of Birth Record and Notarized Joint Affidavit of Two Disinterested Persons.
  3. Notarized Certificate of Early Retirement (for private employees only, at least 45 years old).
  4. GSIS Retirement Voucher (for government employees).
  5. Order of Retirement (for AFP).

Permanent Total Disability or Insanity / Termination from the Service by Reason of Health

Physician’s Certificate / Statement (with clinical or medical abstract).

Permanent Departure from the Country

  1. Photocopy of Passport with Immigrant Visa / Residence Visa / Settlement Visa or its equivalent.
  2. Notarized Sworn Declaration of Intention to Depart from the Philippines Permanently (no need to submit if already based abroad).

Procedure on how to claim refund:

  1. Visit the nearest Pag-IBIG Fund office in your area.
  2. Present your ID to a Pag-IBIG staff and inquire about fund withdrawal.
  3. Your Pag-IBIG account will be verified for any applied or outstanding housing loan or short-term loan.
  4. You will be advised to secure your application for Provident Benefits Claim after verification.
  5. Submit your application form and get your claim stub with the date when refund check is ready for pick-up.

You may request for your TAV print out by visiting the nearest Pag-IBIG office or by sending them an email at contactus@pagibigfund.gov.ph.

Source: www.pagibigfund.gov.ph

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04 - 06 (1)

When a person changes his name, whether due to marriage, adoption, or corrections on birth certificate entries, the rest of his identification documents, such as passports, should also be updated.  Here is a list of name amendments allowed by Philippine laws and the specific requirements when applying for a new or renewed passport due to change in name.

  1. Change of name due to marriage.
  2. Change of surname of a legitimated child by virtue of a subsequent marriage of parents.
  3. Change of name due to adoption.
  4. Change of name due to death of spouse or annulment of marriage.
  5. Change of name due to divorce (valid only for those Filipinos who did not act as Plaintiff in the divorce proceedings, i.e. the Filipino spouse did not initiate the divorce proceedings; not valid for couples who were both Filipinos at the time of the marriage).
  6. Change of name as duly ordered by Philippine courts or the Civil Registrar General.

General Requirements

  1. Duly accomplished passport application form, typed or printed legibly in black or blue ink.
  2. Latest original passport and one photocopy of data page of passport (original will be returned).
  3. Proof that applicant has not applied for foreign citizenship, e.g. resident alien card.

Requirements for Change of Name DUE TO MARRIAGE:

  1. If marriage was solemnized in the Philippines, bring your PSA certified original copy and one photocopy or marriage certificate.  The original copy is for verification only and will be returned to the applicant. Applicant may order a copy of the PSA Marriage Certificate online at www.psahelpline.ph.  Copies will be delivered to their address.
  2. Original and one photocopy of marriage certificate The original copy is for verification only and will be returned to the applicant. Applicant may order a copy of the PSA Marriage Certificate online at www.psahelpline.ph.  Copies will be delivered to their address.
  3. If marriage was solemnized abroad, bring a duly accomplished Report of Marriage Contracted Abroad form.

Requirements for Change of Name DUE TO DEATH OF HUSBAND, DIVORCE, ANNULLED MARRIAGES:

  1. For widowed applicants, authenticated death certificate of husband, authenticated court order of presumptive death.
  2. If marriage was annulled, PSA Marriage Certificate, with annotation reflecting the annulment of marriage.  Applicant may have a copy delivered by ordering online at www.psahelpline.ph.
  3. If applicant is divorced, submit an original and one photocopy of Divorce Decree (original will be returned).
  4. Number 3 is applicable only when the applicant is the Filipino spouse; if both parties were Filipino citizens at the time of marriage, this will not apply.

Requirement for change of name DUE TO LEGITIMATION UPON SUBSEQUENT MARRIAGE OF PARENTS (or as ordered by Philippine courts or by the Civil Registrar General):

Requirement for change of name DUE TO ADOPTION:

Changes in name allowed under Republic Act 9048:

These are changes in name entries that did not have to undergo a judicial order:

  • Correction of clerical or typographical errors in any entry in civil registry documents, except corrections involving the change in sex, age, nationality, and civil status of a person.
  • Change of a person’s first name in his/her civil registry document under certain grounds specified under the law through administrative process.

Requirement:

Source:

www.gov.ph

www.dfa.gov.ph

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03 - 31 (1)

Margaret is 13 years old and is about to secure her very first passport.  It would have been a breeze to accomplish this errand if not for Margaret’s living arrangement that is quite complicated.

Margaret’s parents separated before she turned 7 years old.  Her mother went back home to her province in Dumaguete; Margaret was left with her father who was then working as a nurse in Manila.  Not long after the separation, her father met another woman who would later assume the role of Margaret’s mom.  By the time Margaret turned 9 years old, her father’s girlfriend has moved in with them and has since been taking care of Margaret like she was her own daughter.

Her father is now based in London with a successful career as a dialysis nurse.  He wants for his girlfriend and Margaret to come visit him this summer.  While Margaret is all set to begin her passport application process, her father’s girlfriend is a bit worried that she might not be able to produce the documents required by the DFA.

What are the general requirements for minors applying for a passport?

The requirements vary depending on the child’s birthright and if she is traveling on her own, with her parents, or a guardian.

General Requirements:

  1. Confirmed appointment
  2. Personal appearance of minor
  3. Personal appearance of parent
  4. PSA birth certificate
  5. School ID or Form 137 of minor applicant
  6. PSA marriage certificate of minor applicant’s parents.
  7. Affidavit of support and consent to travel (from parent).
  8. Valid passport of the person traveling with the minor.
  9. Parents’ valid passport or identification documents.

If the child is not traveling with either parent or alone:

  1. All of the General Requirements and
  2. DSWD clearance

If both parents are abroad:

  1. All of the General Requirements and
  2. Special power of attorney (with an attached photocopy of either parent’s valid passport authorizing a representative in assisting the child to apply for a passport.  If minor is illegitimate, mother should execute the SPA).

If minor is legitimated by subsequent marriage of parents.

  1. All of the General Requirements and
  2. PSA birth certificate of the minor and must include the annotation regarding new status as legitimated and the full name of the child.

If minor is illegitimate but acknowledged by father.

  1. All of the General Requirements and
  2. PSA birth certificate of the minor reflecting surname of father with Affidavit of Acknowledgment and Consent to use the surname of the father.

If minor is legally adopted

  1. All of the General Requirements and
  2. PSA birth certificate
    • Original and certified true copy of PSA birth certificate before adoption.
    • Original and certified true copy of PSA amended birth certificate after adoption.
  3. DSWD clearance
    • If traveling with a person other than the adopting parents.
  4. Certified True Copy of the Court Decision of Order on Adoption and Certificate of Finality must also be complied.

If minor’s parents are annulled / divorced

  1. All of the General Requirements and
  2. PSA marriage certificate of parents with annotation on nullity or annulment decree.
  3. DSWD clearance

If minor’s mother is likewise a minor

  1. All of the General Requirements and
  2. Personal appearance of mother and maternal grandparents.
  3. PSA birth certificate of minor applicant and mother.
  4. Affidavit of Support and Consent executed by the maternal grandparents indicating the name of the traveling companion.
  5. DSWD clearance if traveling with a person other than the maternal grandparents.
  6. Proof of identity of mother and maternal grandparents.

Minors 12 months and below are no longer required to seek an appointment with the DFA.

Apart from producing all the basic documentary requirements, Margaret’s father had to contact her mother and request her to accompany Margaret to the DFA.  This made Margaret’s passport application a lot easier than if she were accompanied by her father’s girlfriend.

Applying for a minor child’s passport could get complicated if you are not armed with the necessary documents beforehand.  We hope this list helps clear out the questions that most parents have regarding their children’s passport applications and renewals.

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02-16

A common requirement when travelling abroad are DFA-authenticated IDs and documents.  Whether you are traveling as a tourist, an overseas worker, or an exchange student, you will be required to have certain supporting documents “red-ribboned” by the Department of Foreign Affairs.

Here is a summary of the processes and requirements involved when having your documents authenticated.  Certain agencies handle the submission of the documents for authentication to the DFA.  For easier reference, we separated the documents that need to be hand-carried by the applicant to the DFA and those that will be handled by the agency.

General Procedure:

Step 1: Fill out an application form.

Step 2: Present a valid ID upon submission of the documents to the Processing Window.

Step 3: Pay appropriate Authentication Fees:

a. Php 100 / document (4 days processing)

b. Php 200 / document (1 day processing)

Step 4: Return the Duplicate copy of the receipt to the Processing Window.

Step 5: Claim the Authenticated document on the release date; simply present the machine-validated receipt at the releasing window.

Requirements for Authentication of Documents: APPLICANTS TO HAND-CARRY THESE DOCUMENTS TO THE DFA

  1. Birth / Marriage / Death Certificate and Certificate of No Marriage (CENOMAR).
    • Certificates must be in Security Paper issued by the PSA or must have been certified / authenticated by the PSA.
    • Local Civl Regsitrar (LCR) copy of Marriage Certificate, Birth Certificate, or Death Certificate may be required in cases when entries on the PSA copy are unreadable.
  2. Transcript of Records (TOR) and Diploma (For State Colleges and Universities)
    • Certified True Copies from the school
    • Secure Certificate of Authentication and Verification (CAV) from the school signed by the School/University Registrar.
  3. Form 137 and Diploma (High School and Elementary Level)
    • Certified True Copies from the school
    • School Principal’s Certification
    • Division Superintendent’s endorsement to Dep-Ed Regional Office
    • Certification (CAV) from Dep-Ed Regional Office
  4. Certificate of Employment / Trainings / Seminars, Baptismal Certificate and other documents issued by a private entity.
    • Applicant must first secure an affidavit, stating necessary factual circumstances and indicating certificates as annex or attachment.
    • Affidavit must be notarized.
    • Applicant must secure Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public. (Copy of Notarial Commission is not the same as Certificate of Authority for a Notarial Act).
  5. Other Notarized Documents (Special Powers of Attorney (SPA) / Affidavit of Consent / Invitation / Guarantee / MOA, etc.)
    • After document is notarized, applicant must secure Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public.
  6. Court Decisions / Resolutions / Orders
    • Applicant must present certified true copies of the decision, resolution, or order.
    • Applicant must secure copy of specimen signature of the court personnel who signed the certified copies from the Office of Administrative Services (Supreme Court – located beside PGH).
    • Applicant may be required to submit annotated marriage certificate in cases regarding decision of finality of annulment.
  7. Immigration Records
    • Certified / Authenticated by the Bureau of Immigration (BI).
  8. DSWD Clearances
    • Travel Clearances for minors directly issued by the Department of Social Welfare and Development (DSWD).
  9. NBI Clearances
    • NBI Clearances for travel abroad must be issued by the National Bureau of Investigation (Green).
  10. Police Clearances
    • Police Clearance signed by the Chief of Police issued by the Philippine National Police in various police stations nationwide, usually by the police precinct which has jurisdiction over the applicant’s place of residence or applicant may opt to secure police certification from Camp Crame.
  11. Barangay Clearances
    • Clearances issued by the barangay which has jurisdiction over the applicant’s place of residence and must have been authenticated by the office of the Mayor which has jurisdiction over the barangay.
  12. Export Documents
    • Must be authenticated by the Philippine Chamber of Commerce (PCCI), the Department of Health (DOH), Department of Agriculture (DA), or by the Bureau of Food and Drugs (BFAD), depending on the nature of the document
  13. Business Registration and Other Documents issued by a Government Agency (e.g. SEC, DTI, BIR, Municipal Business Permit and Licensing Office, etc.)
    • Secure certified true copy from the issuing office.
  14. Foreign Documents
    • A Philippine Embassy or Philippine Consulate General in the country from where the document originated or by the said country’s Embassy or Consulate General based in the Philippines must have authenticated these documents.

Requirements for Authentication of Documents: SUBMISSION OF DOCUMENTS TO DFA IS HANDLED BY THE GOVERNMENT AGENCY

The applicant will be issued a claim stub which he needs to bring to the DFA when claiming his authenticated document.

  1. Transcript of Records (TOR) and Diploma (Collegiate Level)
    • Certified True Copies from the school.
    • Secure Certificate of Authentication and Verification (CAV) from the Commission on Higher Education (CHED).
  2. Transcript of Records (TOR) and Diploma (Technical or Vocational Courses)
    • Certified True Copies from the school
    • Secure Certificate of Authentication and Verification (CAV) from Technical Education and Skills Development Authority or TESDA.
  3. Medical / AIDS Free Certificate
    • Authenticated by the Department of Health (DOH) and applicable only for use to the following countries:
      • Spain
      • Palau
      • Libya
      • Oman
      • Cuba
      • Portugal
      • Greece
      • Cyprus
      • Angola
  4. Civil Aviation Authority of the Philippines (CAAP) issued licenses.
    • Authenticated by CAAP
  5. Driver’s Licenses
    • Applicant must first secure certification from Land Transportation Office (LTO Main Branch only).
  6. Professional Licenses / Board Certificates / Board Ratings / Certifications
    • Certified True Copies must be authenticated by  Professional Regulations Commission (PRC).

All unclaimed authenticated documents will be disposed of by the DFA after three months so make sure to claim your documents on the date reflected on your claim stub.

Source: http://dfa.gov.ph/procedures

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02-08

A passport applicant was denied because her name on her birth certificate did not match any of the IDs and clearances she presented to the DFA.  Why is this so?

Janine’s parents’ marriage was annulled shortly after she turned one year old.  After the annulment, her mother immediately reverted to using her maiden last name.  Since the mother had sole custody of Janine, she decided to drop the father’s last name and had Janine use her maiden name in all of her records instead.

Now, at 34 years old, Janine applied for her passport (for the first time) and was shocked when she was told her application was denied.  According to the DFA, the name on her birth certificate and the names on the rest of her documents and IDs do not match.  And because of this, she needs to have her birth certificate amended first before her application could be entertained.

Janine was willing to just use her name as it appears on her birth certificate but they explained to her that this could not be done.  The DFA verifies a person’s identity against all of the documents and IDs required of an applicant and since her names do not match, they could not issue her a passport.

What are the requirements when applying for a passport for the first time?

  1. Personal appearance of applicant.
  2. Confirmed appointment
  3. Duly accomplished application form (may be downloaded from the DFA website).
  4. Birth Certificate in PSA Security Paper (SECPA) or Certified True Copy of Birth Certificate issued by the Local Civil Registrar (LCR) and duly authenticated by the PSA.
  5. Valid picture IDs and supporting documents to prove identity such as:
    • Government-issued picture IDs:
      • Digitized SSS ID
      • Driver’s License
      • GSIS E-card
      • PRC ID
      • IBP ID
      • OWWA ID
      • Digitized BIR ID
      • Senior Citizen’s ID
      • Unified Multi-purpose ID
      • Voter’s ID
      • Old College ID
      • Alumni ID
      • Old Employment IDs
    • And at least two of the following:
      • PSA Marriage Contract
      • Land Title
      • Seaman’s Book
      • Elementary or High School Form 137 or Transcript of Records with readable dry seal.
      • Government Service Record
      • NBI Clearance
      • Police Clearance
      • Barangay Clearance
      • Digitized Postal ID
      • Readable SSS-E1 Form or Microfilmed Copy of SSS E1 Form
      • Voter’s Certification, List of Voters and Voter’s Registration Record
      • School Yearbook

Janine presented her PSA Birth Certificate, her college IDs, her company ID, and her Voter’s ID.  Of the four, only her birth certificate shows her last name as that of her father’s while the rest were all her mother’s maiden last name.

She was advised to proceed to the Local Civil Registry where her birth was registered and inquire about the processes involved in changing her surname (as a result of the nullification of her parents’ marriage).  Once her birth certificate has been duly annotated with the necessary changes (on her last name), she may apply for her passport once again.

Source: http://www.dfa.gov.ph/index.php/2013-04-04-06-59-48

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01

When a loved one passes away, family members are suddenly faced with a lot of things that need their time and attention, all at the same time.  One of the most important things they need to accomplish is the registration of death.  This is a pertinent requirement especially when the family needs to claim insurances and other benefits under the name of the deceased; the sooner this is accomplished, the better for the bereaved family.

Death certificates are usually provided by the hospital where the person died; if the person died at home, the family may secure the death certificate from the funeral home/parlor.

Here are the requirements and registration fees when registering a death at the Quezon City Hall:

Requirements:

a. Death certificate that is certified by a licensed medical doctor or the attending physician, and

b. Signature of embalmer and his/her license number.

Registration Fees:

Registration Fee PHP 50.00
Burial Permit PHP 50.00
Transfer to Other Municipality/City PHP 100.00
Entrance from Other Municipality / City PHP 200.00
Exhumation of cadaver PHP 75.00
Removal of cadaver PHP 75.00
Renewal of an old niche (5 years) PHP 500.00
Issuance of Certified True Copy of Death Certificate PHP 40.00
Issuance of Certified True Copy of Death Certificate using Security Paper (SECPA) PHP 60.00

You may submit the documents for death registration at Counter 8 while payments are made at Counters 1 and 2.

Source: http://quezoncity.gov.ph/index.php/qc-services/requirements-a-procedures/261-civilregguide

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OWWA Benefits for Disabled OFWs

10-13-1

One of the most common questions we receive from our readers is regarding the benefits that an OFW may expect from the Overseas Workers’ Welfare Administration (OWWA) after they have lost their physical capacity to work abroad.  Similar with local private and government employees based in the country, an OFW must be protected by an insurance that will cover his and his family’s needs in the event that he could no longer perform his tasks as an OFW.  The OWWA handles this for Pinoys working on contract abroad.

Here are the lists of social benefits that OWWA members can look forward to as well as the documentary requirements needed when claiming these benefits.  These were lifted from the OWWA website as well as other online materials related to the subject:

What is OWWA?

The OWWA is an attached agency of the Department of Labor and Employment (DOLE) and a membership institution.  OFWs are encouraged to apply for membership at the OWWA.  They can either enroll through the POEA upon processing of their contract or as voluntary members while waiting for an opportunity to work abroad.  Each OWWA applicant pays a membership contribution of USD 25.00 to make their membership effective.

What are OWWA’s Benefits for Overseas Filipino Workers?

OWWA members are covered with life insurance for the duration of their employment contracts.

Disability and Dismemberment Benefit

A member shall be entitled to disability/dismemberment benefits ranging from Php 2,000.00 to Php 50,000.00 for partial disability.  In case of total permanent disability, a member is entitled to Php 100,000.00.

Death and Burial Benefits

Death benefits include Php 100,000 for deaths due to natural causes and Php 200,000.00 for death due to accident.  On top of the death benefit, the legal heirs shall also be entitled to Php 20,000 as funeral expense assistance.

What are the Requirements when Claiming these Benefits?

For Life Insurance, Disability, Dismemberment, and Burial Benefits:

  1. Passport (for land-based OFW), and Seaman’s Service Record Book (for Sea-based OFW).
  2. Certificate of Membership issued by the OWWA Membership Processing Center (MPC).
  3. OFW/Seaman’s undertaking executed by claimant (for Death Claim).

Documentary Requirements for Life Insurance Benefits:

  1. Original Death Certificate issued by LCR or Authenticated by Philippine Statistics Authority or Foreign Death Certificate for OFW who died abroad and accident report for death due to accident.
  2. Burial Permit
  3. Official receipt of funeral expenses.
  4. ID picture of claimant
  5. Any of the following applicable documents certified by LCR or PSA:
  6. In the absence of birth/marriage certificate, the following must be submitted:
    • Certificate from LCR that fact of marriage/birth is not recorded in the civil registry.
    • Baptismal/marriage certificate certified by the Parish priest/office.
    • Affidavit of two (2) disinterested persons re: facts of birth/marriage and claimant’s relationship to the deceased.

Documentary Requirements for Disability Benefit

  1. Foreign medical certificate
  2. Medical certificate issued by the local attending physician with medical examination procedure, (e.g. x-ray, MRI, CT scan)
  3. Accident report

Releasing requirements

Any 2 (original and valid copy) of the following:

  1. Passport
  2. Office ID
  3. Postal ID
  4. Driver’s License
  5. Original NBI clearance
  6. Senior Citizen’s ID

Sources:

http://www.owwa.gov.ph/?q=content/faq/#social_benefits

https://owwabenefits.wordpress.com/owwahealthbenefits/

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10-04-1

The central outlet office of the Philippine Statistics Authority (formerly NSO) in East Avenue, Quezon City has transferred to its new location in Sta. Mesa, Manila.  Their new address is Solicarel Building I and II, Ramon Magsaysay Boulevard, in Sta. Mesa near the LRT 2 Pureza Station.  You may now proceed to their new location for the issuance of civil registry documents such as Birth, Marriage, Death, and Certificate of No Marriage or CENOMAR.

The PSA also holds offices at the following locations:

  1. Pasay City – Hobbies of Asia, #8 Diosdado Macapagal Avenue
  2. Caloocan City – Caloocan City Hall, A. Mabini Street
  3. Makati City – Makati City Hall, J.P. Rizal Street, Poblacion
  4. Muntinlupa City – 2nd level, East Parking, Starmall, Alabang
  5. Pasig City – Pasig City Hall, Caruncho Avenue, Barangay San Nicolas

All PSA offices are open during weekdays (Monday to Friday) from 7:00AM to 4:00PM and on Saturdays from 8:00AM to 5:00PM.

You may also have your civil registry documents delivered to your preferred address through the PSAHelpline.ph website or by calling (02) 737 – 1111.  The documents will be delivered to you within 2 to 3 days without leaving your home or office.  Online payment options are also made available for everyone’s convenience and security.

Source: https://psa.gov.ph/content/transfer-psa-central-outlet-sta-mesa

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How Often Should I Get A BC

When I had my MRP passport renewed two weeks ago, I was required to bring a copy of my PSA birth certificate.  As the one I had on file is already a bit old (with tears on the corners and some entries have faded over time), I was left with no choice but to have a new, fresh copy delivered to me instead.  I was glad to have an excuse to finally secure a new copy of my birth certificate.  I received my order from PSAHelpline.ph after two days, in time for my appointment with the DFA.

I prepared a photocopy of my birth certificate and brought the original one for verification.  When the interviewer took my documents, I was surprised to find out that they will also be keeping the original copy of my PSA birth certificate (apart from the photocopy that I prepared).  I asked the interviewer why they need to take the original copy; she said that since I am renewing an MRP passport, my renewal is considered a new application and therefore, they need to collect the original copy of my identification (the birth certificate).  I offered the old copy of my birth certificate (the frayed one) instead but she said that the DFA requires the document to be in the most recent SECPA (Security Paper).  I had no choice but to surrender the brand new copy of my birth certificate.

When I left the DFA office, I was both happy and disappointed: happy because I’ve crossed out one major item from the to-do list (get your passport renewed), disappointed because I again do not have a copy of my PSA birth certificate.

Before I placed a new order to have my PSA document delivered, I searched online if there are any differences with the old copy I got from NSO before and the new one that I submitted to the DFA.  I just wanted to understand why the DFA would not honor the NSO copy I was offering them.

I came across a press statement made by PSA, explaining that birth certificates do not have “expiration dates” (unlike Certificate of No Marriage which is only valid for six months) because the details contained in this document do not change and cannot be altered.  Even when there have been changes in the details (like correction of misspelled entries, changes in names, legitimation), these are indicated only as annotations on the original copy.

If there had been any changes on the copies (if I were to compare the old copy from NSO and new one I got recently), it would only be the color of the Security Paper and the new logo of the PSA.  According to the press statement, these changes are implemented to prevent the spread of fake PSA birth certificates.  The new features of the document do not nullify the validity of an old copy you may already have in your files.  Whichever copy you are holding, whether sealed with the logo of the former NSO or the new PSA, you can be sure that it is a valid copy of your birth certificate as long as it was acquired through an authorized PSA partner like PSAHelpline.ph.

The PSA also emphasized that they do not have control over the specific requirements of agencies and establishments that require “updated” copies of PSA birth certificates (like DFA).  There are a multitude of reasons why some offices require that we execute new copies of our documents, including birth certificates.

So that answered my question.

After this experience, I ordered two copies of my PSA birth certificate: one for my files and the other as a ready document should I be required to submit an original copy anytime soon.

I suggest you do the same so you can always be sure that you have a copy of your birth certificate on file.

The PSAHelpline.ph delivers your PSA documents in two to three days.  You may visit their website or call their hotline at 02-737-1111.

Source: https://psa.gov.ph/content/press-statement-issue-civil-registry-documents-such-birth-death-and-marriage-certificates

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An illegitimate child, using his mother’s last name as his family name, may be permitted to use his father’s last name by virtue of an Affidavit to Use the Surname of the Father or AUSF.  This includes children born whose births are yet to be registered at the LCR and were born on or before August 3, 1988.

Here are the steps to be taken when filing an AUSF at the Manila City Hall.  Kindly take note that fees and schedules of interview may vary depending on the municipality; the following were lifted from the website of the Manila City Hall and are applicable to parties transacting there.

What You Need To Bring:

(a). Latest certified copy of birth certificate of the child.

(b). Valid ID of Father and Mother (original and photocopy).

(c). Community Tax Certificate (Cedula) of Father.

(d). Original and photocopy of child’s baptismal certificate.

(e). Certified true copy and original school records showing the names of the parents.

(f). If child’s mother is deceased, submit certified copy of Death Certificate (latest copy).

(g). If child is of legal age, submit a valid ID.

Note: Both parents must accompany the child (even if child is of legal age) during the interview.

Additional requirements for the father in case he does not expressly recognize filiation with the child.  This is applicable in cases when the father could not be present during the filing of the AUSF (residing abroad, deceased, physically incapable):

(a). Employment records

(b). SSS/GSIS records

(c). Insurance

(d). Certificate of Membership in any organization

(e). Statement of Assets and Liabilities

(f). Income Tax Return (ITR)

Submit all documents to the Manila City Hall.  Please note that all applications are subject for evaluation.

Interviews for RA 9255 are conducted every Monday only.  Below are the filing fees:

P420.00 (with Paternity)

P520.00 (without Paternity)

Source: http://manila.gov.ph/services/civil-registry/

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