Tag Archive: PSA Birth Certificate


1 Jan 03 C

Parents are obligated to register their babies as soon as possible, after birth.  By law, you should be able to properly register the details of your child’s birth within 30 days from the date of his birth.

Here’s how:

How to register a newborn baby born in a hospital:

  1. Be ready with your baby’s name.

The parent or parents should have already decided on the baby’s name weeks before it is born.  Write it on a piece of paper or save it in your phone’s note app so that the nurses and other attending personnel at the hospital would know how to spell your child’s name.

For your child’s sake, avoid giving him or her a complicated name – one that is too long and hard to spell.  You are only increasing the risk of the baby’s name getting misspelled in his or her Certificate of Live Birth and in other transactions as he or she grows up.

  1. Prepare the documentary requirements in advance.

Among the documents that the hospital may require from you are:

  1. PSA Marriage Certificate of parents (if married)
  2. Affidavit of Admission of Paternity filled out and signed by the father (if parents are not married but the father wants the child to use his last name).
  3. Private Handwritten Instrument or an official document that is handwritten and signed by the father to prove that he wholeheartedly recognizes the paternity of the child during his lifetime (again, if the parents are not married but the father would like to recognize the child as his and allows the child to use his last name in the birth certificate).
  4. Affidavit to Use the Surname of the Father filled out and signed by the father (the blank form will be provided by the hospital).
  5. Photocopies of the parents’ valid IDs.
  6. SSS, PhilHealth, and health insurance/HMO claim forms.

The affidavits executed by the biological father (in case the child is born illegitimate) shall be permanently attached to the child’s birth certificate.

  1. Accomplish the Certificate of Live Birth (COLB) Form.

The details of the birth, such as date and hour of birth, names of attending doctors and nurses, weight and gender of the baby, shall be provided by the attending physician, nurse, or hospital administrator.  When the parents are handed the COLB, these details must already be clearly written on the form.

The parents shall fill out the rest of the form, including:

  • Name of the baby.
  • Complete names of parents (as they appear on the parents’ PSA marriage certificate and individual PSA birth certificates).
  • Parents’ religion, occupation, citizenship, date, and place of marriage (if the parents are married).

Double-check all entries before submitting the form to the hospital administrator.  Any misspelled name or address, or incorrect dates, initials, or any other detail, shall remain as is (incorrect or misspelled) until your child’s birth certificate is submitted to and certified by the PSA.  These mistakes could cause tremendous problems to your child in the future while some might even have to go through court hearings just to rectify the errors.  So take time to review all entries in your child’s birth certificate before submitting them to the hospital.

The hospital should be able to submit the accomplished COLB to the local civil registrar (LCR) within 30 days after the child’s birth date, otherwise, the child’s registration shall be marked late.

  1. Secure your copy of your child’s Certificate of Live Birth (COLB).

This should be the same copy received by the LCR and duly submitted by the hospital where you gave birth.  If the hospital has not contacted you regarding this 30 days after you give birth, follow it up with them.

The LCR’s job is to endorse your child’s COLB to the PSA so that your child would have a PSA-certified birth certificate.

  1. Get a copy of your child’s PSA Birth Certificate.

The process of endorsing and generating a PSA birth certificate takes about 3 to 6 months to complete.  It would be safe to start checking with the PSA four months after you give birth (assuming the LCR has diligently submitted your child’s COLB on time.).

Your child’s first PSA birth certificate may be obtained at the PSA main office in East Avenue, Quezon City.

We shall also feature the process on how to register a baby’s birth if he or she is born at home.

If you have any questions about birth certificate registration, just drop us a line and we will do our best to find the answers for you.

Source:

www.psa.gov.ph

www.filipiknow.net

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1 Jan 03 B

A CENOMARor Certificate of No Marriage is a primary documentary requirement for those who are planning to get married.  It serves as proof that you or your would-be spouse is legally single – never contracted marriage or a previous marriage has been annulled.  It basically tells you if you are free to marry another person.

The CENOMARfollows a 6-month validity period and may be needed as early as when you file your application for a marriage license.  There are two ways you can get a copy of your CENOMARfrom the PSA: you can either go directly to any PSA office near your area or you can order it online at PSAHelpline.ph and have it delivered to your home or office.

How to get your CENOMAR at the PSA:

Requirements:

  • Duly accomplished CENOMARapplication form.
  • Present at least one valid ID:
    • Company ID
    • SSS/GSIS/Philhealth/Pag-IBIG ID
    • Driver’s License
    • Passport
    • PRC ID
    • Senior Citizen’s ID
    • Voter’s ID
    • NBI Clearance
    • PhilPost ID
    • PWD ID
  • If you are getting the CENOMAR of another person, you need to present an authorization letter signed by the owner.
  • Prepare P210.00 per copy of CENOMAR as a processing/application fee.  Pay only at the PSA cashier and make sure you are issued a government receipt. Never transact with fixers.
  • The CENOMAR may be released to you on the same day or may take as long as 10 days.

How to get your CENOMAR online through PSAHelpline.ph

There are three ways you can order your PSA CENOMAR from PSAHelplinePSAHelpline:

A CENOMAR costs Php 465.00 when you order through PSAHelpline (through any of the above channels).  That amount already includes the processing and delivery fees.  You can pay right at the website using your Visa or Mastercard credit card or at any of their partner payment facilities:

  • PNB
  • Metrobank
  • BDO
  • Bayad Center
  • ecPay at 7-11 stores
  • Bancnet ATMs
  • TouchPay

When ordering online, make sure to provide all the complete and correct details of the owner of the CENOMAR, including the correct delivery address, a working email address, and mobile and landline numbers for quick coordination with the courier on the day of delivery.

While the website and chat facilities are user-friendly, you might want to pay closer attention to the delivery guidelines.  Due to the Data Privacy Act, the PSA has implemented stricter measures to ensure that these civil registry documents are only delivered to its rightful owners or their authorized representatives.

For your benefit, I am including the list of IDs and documents you need to be able to present to the courier upon delivery of your ordered CENOMAR:

What are the necessary requirements to be presented when receiving the documents upon delivery?

If the person receiving the document is the owner of legal age or any of the Authorized persons (legal spouse, father, mother, son, or daughter of legal age), he or she should present a signed valid original ID.

If the receiving party is not one of the authorized persons, he/she needs to present the following:

  • An original signed letter of authorization (LOA) from the certificate owner of legal age/authorized persons (legal spouse, father, mother, son, or daughter, of legal age).
  • To present a signed, valid, original ID of the owner of legal age/authorized persons (legal spouse, father, mother, son, or daughter, of legal age).
  • A photocopy of the signed, valid, original ID of the owner of legal age/authorized persons (legal spouse, father, mother, son, or daughter, of legal age).
  • A photocopy of the signed valid original ID of the authorized representative.

Again, don’t wait until the last minute before you get a copy of your PSA certificates.  Always keep a copy in your files because you never know when you might need it for your transactions.

Sources:

www.psa.gov.ph

www.psahelpline.ph

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12 Dec 26 - A

Prepare your documentary requirements for the Midwives’ licensure examinations as the Professional Regulation Commission (PRC) will start accepting the online processing of applications on January 8, 2020.  The easiest and most convenient way to get copies of your PSA birth and marriage certificates (which are primary requirements for online application) is by ordering through www.psahelpline.ph . You can order online through the website, or through their Facebook Messenger @PSAHelpline.phor by calling their 24/7 hotline at (02) 8737-1111.  They will deliver your PSA certificates so you don’t need to travel to a PSA office.

Here’s the complete list of requirements you need to have when applying for the PRC online processing:

  1. PSA birth certificate of the applicant.
  2. PSA marriage certificate (for married female applicants).
  3. Transcript of Records with scanned picture and remarks “For Board Examination Purposes”.
  • Must have a record of 20 deliveries actually handled and signed by Supervisor/Tutor.
  • Signatory of cases should have undergone the training and Expanded Functions under RA 7392.
  • Signed by Principal or Dean and duly notarized.
  • 5 sutures and 5 IVF insertion.
  • Repeaters: Case requirements done more than 5 years ago shall be repeated (new cases shall be submitted).
  • If the applicant is a Registered Nurse:
    • PRC IC card/TOR/Board Certificate
    • Record of 20 deliveries actually handled with records of five sutures and five intravenous injections signed by Hospital Director or Municipal Health Officer and duly notarized.
    • Certificate of consent (from the hospital where cases were performed).
    • Certificate of training on Expanded Function on RA 7392 accredited by PRC CPD Council for Midwifery of Registered Midwife who supervised (graduate midwife and RN).
    • PRC ID License and Employee’s ID of the Supervising Registered Midwife.
    • PRC ID License and Employee’s ID of the Certifying Officer (must be a registered physician.
  1. Payment of P600.00
  2. Exam Date: April 5 and 6, 2020 (Tuesday and Wednesday)
  3. Exam venues: NCR, Baguio, Cagayan De Oro, Cebu, Davao, Iloilo, Legaspi, Lucena, and Tacloban.
  4. Deadline of Filing Applications: March 9, 2020.
  5. Target Date of Release of Exam Results: April 13, 2020.

Source: www.prc.gov.ph

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12 Dec 19 (1)

The Professional Regulation Commission (PRC) shall begin accepting the online processing of applications for the licensure exams for Chemical Engineers on February 6, 2020.  Take note of the required documents, fees, and schedules:

  1. PSA Birth Certificate of applicant
  2. PSA Marriage Certificate of married female applicants
  3. Transcript of Records with scanned pictures and remarks For Board Examination Purposes.
  4. Valid NBI Clearance – for first-timers and repeat takers.
  5. Payment – Php 900 (complete

As early as now, you may already get a copy of your PSA birth certificate and PSA marriage certificate to avoid the rush on January everyone’s rushing to get their civil registry documents.  And since it’s the holidays and traffic can get crazy, why not have your PSA certificates delivered to you instead?

My go-to site for my family’s PSA certificates (birth, marriage, death, CENOMAR) is the PSAHelpline.ph.  They accept orders online through their website, or through the Facebook Messenger, or over the phone.  They will take care of the processing of your papers with the PSA and then deliver these to your home or office.  I never had to take a leave from work whenever I need copies of our PSA birth certificates in the family (which is, at least twice a year) because all I do now is order online.  They even accept credit card payments!

If you want to know more about online PSA birth certificate ordering, visit their website here: www.psahelpline.ph

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12 Dec 18

The online processing of applications for the Licensure Exams for Pharmacists will begin on January 24, 2020.  For your reference, below are the requirements for application:

  1. PSA Birth Certificate of applicant
  2. PSA Marriage Contract of married female applicants
  3. Certified True Copy of Transcript of Records with a scanned photo and remarks For Board Examination Purposes.
  4. Certificate of Internship program duly signed by the dean/program head.
    1. Daily Time Record (DTR)
    2. After three failures, Refresher Course.
  5. Good Moral Character Certificate from any of the following:
    1. Barangay
    2. School of Pharmacy
    3. Church
    4. Employer
  6. Valid NBI Clearance (first-time takes and repeaters)
  7. Fees:
    1. P900 – complete
  8. Last day of filing of applications: March 24, 2020
  9. Dates of Exams: April 26 and 27 (Sunday and Monday)
  10. Location of Exams: NCR, Baguio, Cagayan De Oro, Cebu, Davao, Iloilo, Legaspi, Lucena, and Tacloban
  11. Target date of release of exam results: April 30, 2020

Do not wait until January to start completing your documents. As early as now, you can get a copy of your PSA certificates by ordering online at www.psahelpline.ph.  They can receive and process your orders even during the holidays!  If you order and pay now, you will receive your PSA certificates in 2 to 7 business days, delivered right at your doorstep.  I think this is the easiest and most convenient way to get your most important PSA documents now, instead of braving the crazy holiday traffic and waiting in line at PSA offices.

To place your order, just log on to www.psahelpline.ph or call them at (02) 8737-1111 or through Facebook Messenger @PSAHelpline.ph (like and follow them too for updates!).

Order now!

Source: www.prc.gov.ph

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12 Dec 17

The online processing for applications for the Licensure Exams of Electronics Engineers will start on January 2, 2020.  Below is a list of requirements you need to prepare in time for the opening of applications:

  1. PSA Birth Certificate of Applicant
  2. PSA Marriage Certificate of married, female applicants.
  3. Transcript of Records with scanned picture of applicant.  The TOR must bear the remarks For Board Examination Purposes.
  4. Fees:
    1. Php 900 – complete
    2. Php 450 – conditioned/removal (one removal exam only, period not specified)
  5. Last day of filing of applications: March 24, 2020
  6. Date of Exams: April 26 and 27, 2020 (Sunday, Monday)
  7. Location of Exams: NCR, Baguio, Cagayan De Oro, Cebu, Davao, Iloilo, Lucena, Tuguegarao, and Zamboanga
  8. Target Date of Release of Exam Results: April 30, 2020

You can get copies of your PSA birth and marriage certificates now so you would be ready with the complete set of requirements by January 2.  Traveling or commuting during the holiday season can be such a hassle because of the traffic and mounting rates of TNVS cars!  I strongly suggest you just have your PSA certificates delivered to you by PSAHelpline.ph.  They accept orders even during weekends and holidays – you can get your documents in 2 to 7 business days!

You can call them at (02) 8-737-1111, or order online at www.psahelpline.ph, or order through their Facebook Messenger, just like and follow @PSAHelpline.ph on Facebook.

I have tried their services so many times and I am super satisfied because I get to save on time, effort, and money (I don’t need to pay for parking, gas, and I don’t need to take a leave from work!).

Call them now!

 Source: www.prc.gov.ph

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10 Oct 14

Have you been involuntarily separated from your job?  Were you laid off, or your designation has been dissolved and resulted in your losing your job and source of income?  Take heart.  The Social Security System (SSS) is ready to help you get back on your feet!

The SSS recently announced the availability of the SSS Unemployment Benefit for all members that have been involuntarily removed from their jobs.  This is part of the provisions of RA 11199 or the Social Security Act of 2018.

What is the SSS Unemployment Benefit?

This is the seventh benefit program of the SSS and is available to all member-applicants who have been removed from their jobs (fired, laid-off, offered separation by employer).  It is a cash benefit equivalent to half of their average monthly salary credit (AMSC) for a maximum of two months.

Who is covered by the Unemployment Benefit?

All SSS members who are involuntarily separated from employment, including OFWs and Kasambahays may file for Unemployment Benefit claims.  Some exceptions are:

  • Employees must not be over 60 years of age at the time of the involuntary separation;
  • Underground mine workers must not be over 50 years of age;
  • Racehorse jockeys should not be over 55 years old.

What are the conditions for claiming the Unemployment Benefit?

  • The covered employee must have paid at least 36 monthly contributions
  • 12 months of which should be in the 18-month period immediately preceding the month of involuntary separation.
  • Must not have settled unemployment insurance or involuntary separation benefit within the last three years prior to the involuntary separation from employment.
  • The reason for separation from employment must not be the fault of the employee or a result of the employee’s negligence.  The only acceptable cases are redundancy, retrenchment or downsizing, closure of operations, the commission of a crime or offense of the employer against the employee or any of his immediate family members, and inhuman or unbearable treatment by the employer.  The DOLE determines the acceptable reasons for involuntary separation.
  • An employee applying for unemployment benefits may be disqualified if he or she has shown serious misconduct, willful disobedience to lawful orders, as well as gross and habitual neglect of duties.

What are the limitations of the Unemployment Benefits?

A member that has been involuntarily separated from his job must file his claim within one year from the date of his separation.

A covered employee may only claim once every three years starting from the date of involuntary separation.  In case he has more than one compensable contingency within the same period, only the highest benefit shall be paid.

What are the requirements when filing a claim for Unemployment Benefits?

  • Original and photocopy of one primary ID card or
  • Any two ID cards or documents, both with signature and at least one with photo
  • Certification establishing the nature of involuntary separation issued by the Department of Labor and Employment (DOLE) through its regional office
  • Notice of Termination from Employer or
  • Affidavit of Termination of Employment

Applicants may file their claims at any SSS branch.

How will the funds be released to the member?

The SSS shall pay the member through the SSS Unified Multi-purpose ID (UMID) cards enrolled as ATM or through the Union Bank of the Philippines Quick Card account.

All involuntary separations that happened on March 5, 2019, onwards are covered by the unemployment insurance.

Source:

www.sss.gov.ph

www.businessmirror.com.ph

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10 Oct 1

When you fill out the online application form for your passport appointment, it is as good as filling out an actual document – all the information you place there will be considered true and correct by the DFA.  But what if you realize you placed the wrong information in the form after you have submitted it?  Can you retrieve it and apply the needed corrections?

Well, the answer is both yes and no.  Read today’s blog to know how you can remedy wrong entries in your online passport application form and avoid losing your appointment.

Changing the location and schedule of your appointment

According to the DFA, the only information you can change in your online appointment are the location and the schedule.  If you changed your mind about the DFA office where you want to be interviewed for your passport application, you can actually change it online.  You can also do the same for your schedule as long as you follow the guidelines of the DFA for changing confirmed schedules.  Read this blog from last month for the complete details (Can I Reschedule My Confirmed Passport Appointment at the DFA?).

Correcting mistakes such as misspelled names, wrong gender, or wrong application type (new instead of renewal).

You can no longer correct these types of mistakes online but you can have the DFA personnel correct it for you during your interview.  Your application will go through a verification process and you will also be given time to review the entries in your passport before they finalize it for printing.  Make sure to mention which entries you need to be corrected during your interview and review your passport on the screen carefully.

You do not need to make another appointment if you think you committed errors in your application form.  Just go ahead and show up on your scheduled appointment and make sure to mention the corrections you need to apply to your application form.

As always, do not forget to bring the necessary IDs and documents such as your PSA birth certificate and any government-issued ID, for passport application and renewal so you don’t waste your appointment.  Also, always double-check your entries in the online form before hitting the submit button so you minimize the risks of sending out incorrect information into the system.

Stay tuned for more blogs about passport application and renewal.  Got questions? Send us an email.

References:

www.dfa.gov.ph

www.passport.gov.ph

www.filipiknow.net

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9 Sept 30

My friend’s dog tore his brand new passport apart, three months before he was scheduled to leave for Singapore.  He cried like a little boy while collecting the scraps of paper that was once his primary travel document.

How do you get a replacement for your damaged passport?  Read this.

First off, we need to define what damaged passport means.  According to the Department of Foreign Affairs, your passport is considered damaged or mutilated when:

  • The data page or any information on it is torn or damaged to the point of unreadability.
  • A damaged passport microchip that is no longer machine-readable.
  • One or more pages have been torn out or missing.
  • Passport cover no longer attached to the booklet.
  • The booklet is unstitched, severely damaged by water, or with visa stamps that have bled out.
  • Passport picture is tampered and no longer clear/visible.

If your passport exhibits any of the above descriptions, you can consider it as damaged and therefore, needs to be replaced.  The DFA treats the replacement of damaged passports as new applications and so anyone seeking to have a damaged passport replaced must go through the same process as when you are applying for a new one.  Here’s how:

  1. The first thing you need to do is to get an appointment online and pay the corresponding passport fee to confirm your slot.
  2. Submit a notarized Affidavit of Explanation as to how, when, and where your passport was damaged or mutilated.
  3. Bring an original and photocopy of the first and last pages of the damaged passport.
  4. Prepare P350 as a penalty fee for the damaged passport.

You are also encouraged to bring an original copy of your PSA birth certificate especially if your personal details are hardly recognizable in the damaged passport.  You can get a copy online and have it delivered to your home at www.psahelpline.ph.

There shall be a 15-day clearing period within which your application will go through verification and your old passport records will be tracked and reviewed.

There you have it.  The process and requirements may be a bit different but rest assured that the DFA can have your damaged passport replaced.

Just the same, take care of your passport and other important IDs and documents.  Keep them in locked drawers or plastic containers to keep them safe from pets, pests, flood, and maybe even fire.  Always have duplicates available in your office as well so you would have a ready reference in case you lose the original ones.

Thanks for dropping by!

References:

www.dfa.gov.ph

www.passport.gov.ph

www.filipiknow.net

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9 Sept 23

The Department of Foreign Affairs applied some changes in the passport appointment system last year in order to make more room for more passport applicants.  Getting an appointment with the DFA has become so difficult for most Filipinos because the appointment slots get blocked off really fast.  It was found out that a significant number of people who reserved these slots never make good with their commitment, resulting to more and more people having to wait for a month or more just to get an appointment with the DFA.

Last year, the DFA tweaked the process a bit so that a passport applicant who reserves a slot online can confirm his appointment by paying his passport fee first.  In the past, you pay your passport fee after you have gone through the entire application or renewal process.  This was seen as one of the major reasons why appointment slots get booked right away and unused reservations remain blocked until the day of the person’s appointment (usually 30 to 60 days from the time it was reserved.). With the new process, an applicant is given only 48 hours, from the time he is generated a reference number, to confirm his appointment by paying his passport fee at any of the accredited payment partners of the DFA.  If he or she does not post any payment within the prescribed period, his appointment is canceled and is made free for others to reserve.

So how do you pay your passport fee so you don’t lose your reserved slot?  Read this:

  1. When you are done with the appointment setting process, click on the Proceed to Payment button on the screen.
  2. You will be taken to the newly launched Philippine passport ePayment portal, showing the total fee you need to pay and the authorized payment centers where you can make your payment.
  3. Click Proceed. You should receive an email with your reference number. Take note of this number or print it out and bring it with you when you make your payment at your chosen Payment Center.
  4. Below is a list of payment centers that you can choose from:
  • Bayad Center outlets
  • ECPay
  • PeraHub
  • Robinson’s Business Center and Department Stores
  • Waltermart Department Store
  • 7-11 Stores
  • USCC (Western Union)
  • Villarica Pawnshop
  • Other payment centers, as well as the credit/debit card payment facility, will be made available soon.

Other reminders when paying at Payment Centers:

  1. The paid passport fee is non-refundable. If you fail to make it to your appointment, you cannot re-schedule or demand a refund.
  2. The Payment Centers may charge you an additional P50 as a convenience fee.
  3. If you are paying for more than one passport appointment (ex: family appointment or group application), each person’s appointment will be assigned its own reference number. Payments for group applications will also be on a per reference number basis – you pay for each, not as a group.
  4. You may contact the ePayment Portal Help Desk at (02) 234-3488 or email them at info@passport.gov.ph

Keep your receipt after making the payment and make sure to bring it with you on your appointment and when you claim your passport.

References:

www.passport.gov.ph

www.dfa.gov.ph

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