2 Feb 19

Another common birth certificate error involves the owner’s last name (family name).  This could either be blurred, misspelled, or missing (especially if the child is illegitimate).  Unlike first and middle names, correcting the last name can be complicated as some cases require the intervention of a lawyer or a court proceeding.

Today, we are going to feature four cases of last name issues on a birth certificate and how each can be addressed.

  1. Blurred Last Name

Solution 1: If the record of PSA is blurred, you may request the Local Civil Registrar to endorse a copy of your birth certificate with a clearer entry in the last name to the PSA.

Solution 2: If the record of the PSA and the civil registry are both blurred, file a Petition for Correction of Clerical Error under the provisions of R.A. 9048.

Supporting Documents:

  • Certified machine copy of the birth record containing the entry to be corrected;
  • Not less than two (2) private or public documents upon which the correction shall be based like baptismal certificate, voter’s affidavit, employment record, GSIS/SSS record, medical record, business records, driver’s license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police clearance, civil registry records of ascendants;
  • Notice/Certificate of Posting;
  • Payment of One Thousand Pesos (Php 1,000) as the filing fee.  For petitions filed abroad, a fee of USD 50.00 or equivalent value in local currency shall be collected;
  • Other documents which may be required by the concerned civil registrar.
  1. Misspelled Last Name

If the cause of the error is clearly typographical, causing the last name to look and sound foolish, this can be corrected by filing a Petition for Correction of Clerical Error under the provisions of R.A. 9048.

Supporting Documents:

  1. Certified machine copy of the birth record containing the entry to be corrected;
  2. Not less than two (2) private or public documents upon which the correction shall be based like baptismal certificate, voter’s affidavit, employment record, GSIS/SSS record, medical record, business record, driver’s license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police clearance, civil registry records of ascendants;
  3. Notice/Certificate of Posting;
  4. Payment of One Thousand Pesos (Php 1,000) as the filing fee.  For petitions filed abroad, a fee of USD 50 or equivalent value in local currency shall be collected;
  5. Other documents which may be required by the concerned civil registrar.

  1. No Last Name

If the last name in the birth certificate is blank, a supplemental report should be filed to supply the missing entry.

To supply the missing entry, an affidavit indicating the entry missed in the registration and the reasons why there was a failure in supplying the required entry.  Supporting documents should be provided to show the name of the child.

Supporting Documents:

To supply the missing entry, an affidavit indicating the entry missed in the registration and the reasons why there was a failure in supplying the required entry.  Other supporting documents should be provided to show the first name of the child.

Take note that the LCR or the PSA will advise you of the best course to take when having your birth certificate entries corrected, especially when the error involves your last name.  Always remember that there is a very big possibility that you will be endorsed to a lawyer and a court proceeding may be required to apply the needed corrections.

Reference: http://www.psa.gov.ph/

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