Tag Archive: Wrong Middle Name on Birth Certificate


2 Feb 18

There are two things that can go wrong when typing your middle name in your birth certificate:

  • It could be misspelled or
  • Your middle and last names may be interchanged so that your last name becomes your middle name and your middle name becomes your last name.

Incorrect entries in the middle name field in your birth certificate could cause problems and delays in your transactions.  Do not wait until the last minute until you have this corrected.  Here’s how:

  • Misspelled Middle Name
    • File a Petition for Correction of Clerical Error under the provisions of Republic Act 9048
    • You may file this at the Local Civil Registry (LCR) office of the city or municipality where the birth was registered (birthplace of the owner of the certificate).
    • If the petitioner is already residing in a different place (within the Philippines), he may file the petition at the LCR of the city or municipality of her current address.
    • If the petitioner was born abroad, he may file the petition at the Philippine Consulate where his birth was reported.
  •  Middle and Last Names were Interchanged
    • This is considered an error in encoding and can likewise be corrected by filing a Petition for Correction of Clerical Error under the provisions of RA 9048.
    • You may file this at the Local Civil Registry (LCR) office of the city or municipality where the birth was registered (birthplace of the owner of the certificate).
    • If the petitioner is already residing in a different place (within the Philippines), he may file the petition at the LCR of the city or municipality of her current address.
    • If the petitioner was born abroad, he may file the petition at the Philippine Consulate where his birth was reported.
  • Supporting Documents for Interchanged Middle and Last Names
    • Certified machine copy of the birth record containing the entry to be corrected;
    • Not less than two private or public documents upon which the correction shall be based like baptismal certificate, voters’ affidavit, employment record, GSIS/SSS record, medical record, business record, drivers’ license, insurance, land titles, certificate of land transfer, bank passbook, NBI/Police Clearance, civil registry records of ascendants;
    • Notice/Certificate of Posting;
    • Payment of One Thousand Pesos (Php 1,000.00) as filing fee.  For petitions filed abroad, a fee of USD 50.00 or equivalent value in local currency shall be collected;
    • Other documents which may be required by the concerned civil registrar.

Stay tuned for more articles on how to correct common errors found in your PSA birth certificate.

Reference: www.psa.gov.ph

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Manila City Hall_11

A misspelled first name on your birth certificate can be detrimental to important transactions like applying for a passport or claiming an inheritance.  If you have a couple of letters missing or added to your first name, have it corrected as soon as you can.

Here are the list of requirements and steps to follow when filing a petition for correction of a misspelled first name for single individuals (not married):

Requirements:

  1. 2 copies of PSA birth certificate (formerly NSO) to be corrected.
  2. 2 copies of baptismal certificate.
  3. 2 copies of school records (Elementary and High School either F-137/138 or Certification or College (Transcript of Records).
  4. 2 certified copies of voter’s registration record/voter’s affidavit (COMELEC).
  5. 2 latest original NBI Clearance (purpose: For Change of Name)
  6. 2 latest original PNP Clearance (purpose: For Change of Name)
  7. 2 copies of valid IDs of the petitioner and the document owner and 1 copy of latest community tax certificate from the place of work or residence.
  8. Other documents which the Office may consider relevant and necessary for the approval of the Petition (GSIS/SSS Records, school diploma, medical records, business records, school records, service records, insurance, certificate of land title, passbook, etc.)
  9. SPA (Special Power of Attorney), if the petitioner is not the document owner (ex. auntie, uncle, godparents, client, friend, colleague, etc.)

Reminders and Fees:

  1. All civil documents (birth, marriage, and death) to be submitted should be the latest certified local copy when issued in Manila.  If issued outside Manila, present the PSA birth certificate (on PSA Security Paper).
  2. Submit all requirements to R.A. 9048 receiving table for assessment and initial interview.  Please bring all original documents and IDs and proceed to Table 1.
  3. Proceed to the Computer Table for the preparation of Petition Paper.
  4. Line up for the final interview.  The city hall follows a first-come, first-served policy for interviews.
  5. Proceed to Room 214 (City Legal’s Office) to have the petition notarized.
  6. Pay the following fees at the Tax Payer’s Lounge:
    • Registration Fee – P1,000
    • True Copy Fee – P230
    • Transmittal Fee – P210
  7. Receiving and filing of petition paper and all documents.  You may also secure a schedule for follow-ups at Table 3.

The City Hall of Manila does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_4

As Filipinos, we consider it very important to use our mother’s maiden last name as our middle name.  Although we are widely known to practice patriarchal system in families (and sometimes, businesses), we are also known to give utmost reverence to our mothers and her lineage.

That is why it is important to make sure that the middle name written on our birth certificates are accurate and can be read clearly.  Any discrepancy on the middle name and mother’s maiden name declared on our civil registry documents may cause problems in our transactions in the future.

The following is a detailed article on how Manila residents can file for the correction of clerical errors on their Middle Names and their Mother’s Name on their birth certificates.  Please note that although majority of the entries are consistent with how other city halls process this type of petition, there may just be some distinct processes and requirements that are applicable only at the Manila City Hall.  These were lifted from the website of the Manila City Hall.

What Do I Need To Bring?

(a). 2 copies of latest PSA birth certificate of your mother.

(b). If your mother is deceased, bring 2 copies of PSA death certificate.

If you were issued a Certification of No Record”, please submit a copy of Birth Certificate or Marriage Contract of your mother’s brother or sister.

(c). 2 copies of PSA Marriage Certificate of your parents.

If you were issued a Certificate of No Record, please submit birth certificate of at least 2 brother or sister.

(d). 2 copies of baptismal certificate

(e). 2 copies of school records (Elementary, High School, or College).  Form 137 or Transcript of Records will do.

(f). 2 certified copies of Voter’s Registration record/voter’s affidavit (COMELEC).

(g). 2 copies of valid IDs of the petitioner and the document owner and 1 copy of latest community tax certificate from the place of work or residence.

(h). Other documents which the Office may consider relevant and necessary for the approval of the Petition.

Reminder: All Marriage Contracts, Birth and Death Certificates to be submitted should be latest certified Xerox copies if issued in Manila.  If issued outside Manila, all documents must be in Security Paper of PSA (formerly NSO).

Step-by-step Process

(a). Submit all documentary requirements to R.A. 9048 receiving table for assessment and initial interview.

(b). Bring all original documents and I.D.s to Tables 1 & 2.

(c). Have your petition paper prepared at the Computer Table.

(d). Line up for your interview.  Please come early as this follows a “first come, first served” queuing system.

(e). After your interview, proceed to Room 214 (City Legal’s Office) for notarization.

(f). Pay the necessary fees at the Tax Payer’s Lounge.

  • Registration Fee – P1,000
  • Certified True Copy Fee – P230
  • Transmittal Fee – P210

(g). Proceed to Table 3 and have your petition papers and all other documents “Received”.  You will be give a schedule for follow ups on the status of your petition.

Please be reminded that the Manila City Hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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No Middle Name

When an illegitimate child is born, it is likely that he will be given his mother’s last name as his last name.  In which case, the middle name field on his certificate of live birth will be left blank.

There are two possible scenarios to be observed when correcting or supplying a middle name on an illegitimate child’s birth certificate:

a. If the child is acknowledged by the father.

To supply the omitted middle name on the child PSA birth certificate, a supplemental report should be filed.  The supplemental report may be filed by the owner of the birth certificate (if of age), his spouse, children, his parents, siblings, grandparents, guardians, or any other person duly authorized by law or by the owner of the birth certificate.

If the owner was born in the Philippines, he needs to file the supplemental report at the LCR office where his birth was registered.  If born abroad, he needs to file this at the Philippine Consulate of the country where he was born.  In case he is already permanently residing in the Philippines, he needs to provide supporting documents which shall then be forwarded to the Department of Foreign Affairs.

b. If the child is not acknowledged by the father.

If the child’s biological father fails to acknowledge the child, the middle name shall not be supplied anymore and the child shall carry his mother’s maiden last name as his last name.

On the other hand, legitimate children should always have a middle name indicated on their birth certificates.  In case this entry is missing, a supplemental report, containing the reason why the child’s middle name was omitted, must be filed at the LCR where the child’s birth was registered.

Source: https://psa.gov.ph/civilregistration/problems-and-solutions/no-middle-name

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Middle Name is Middle Initial

A comedy of errors.  That’s how Geraldine would describe the root cause of the problem she had with her birth certificate.  And she did not realize this until after she graduated from college and is now working on her papers to take the board exams for nurses.

Her full name is Geraldine Tee Garduque.  The name written on her PSA birth certificate is Geraldine T. Garduque.

How do you repair this mistake?

According to the website of the Philippine Statistics Authority (www.psa.gov.ph), this error can be corrected by filing a petition for correction of clerical error under the provisions of R.A. 9048.  This is the act that authorizes the Local Civil Registry office to apply corrections on typographical errors on civil registry documents without the need for a court order.

Who shall file:

  • Owner of the record
  • Owner’s spouse
  • Children
  • Parents and Siblings
  • Grandparents
  • Guardian
  • Other person duly authorized by law or by the owner of the document sought to be corrected;
  • If owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his spouse, or any of his children, parents, siblings, grandparents, guardians, or persons duly authorized by law.

Where to file:

  • Petitioner must file at the LCR office where the birth was registered.  If he has transferred to a different location, the petition may also be filed at the LCR of his current city or municipality.
  • If owner of certificate was born abroad, the petition must be filed with the Philippine Consulate where the birth was reported.

Supporting Documents:

  • Certified machine copy of the birth record containing the entry to be corrected.
  • Not less than two (2) private or public documents upon which the correction shall be based like baptismal certificate, voter’s affidavit, employment record, GSIS/SSS records, medical records, business records, driver’s license, insurance, land titles, certificate of land transfer, bank passbook, NBI / Police Clearance, civil registry records of ascendants.
  • Notice / Certificate of Posting

Source: http://www.psa.gov.ph/civilregistration/problems-and-solutions/middle-initial-entered-birth-certificate-instead-full

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Middle Name Being Used Is Different

Pinoy parents are very fond of giving their children long names.  One name is simply not enough and as a result, kids end up with three, four, or even five “first names”.

Such is the case of Maria Angeline Antonia Licudine De Castro.  Her  parents coined the first two names from their names, the father is Mario (hence, Maria) and the mother is Angela (hence, Angeline).  The “Antonia” was added by her grandmother at the last minute, right before the Certificate of Live Birth was finalized and submitted to the office of the Local Civil Registrar (LCR).

When Mario and Angela requested for a copy of May’s (their child’s nickname) PSA birth certificate, two years after she was born, they were surprised to find out that her middle name is written as “Antonia” instead of “Licudine” which is Angela’s maiden last name.  They reviewed the document further and confirmed that both their names as parents are correct.  How come they placed “Antonia” as the child’s middle name?

They were advised by the school administration to inquire at the LCR where their child’s birth was registered and find out how they can have the error corrected.

Upon consulting with the LCR officer, they learned that such errors can be rectified under R.A. 9048 or the act that authorizes the city or municipal civil registrar to correct a clerical or typographical error on a birth certificate entry without the need of a judicial order.  Mario and Angela breathed a sigh of relief upon learning this; they submitted the necessary documents and are now waiting for the LCR’s advise as to when they can request for the first corrected copy of their child’s birth certificate.

Here’s what you need to do in case you have the same birth certificate problem as Mario and Angela:

Who Shall File:

  • Owner of the record
  • Owner’s spouse
  • Children
  • Parents
  • Siblings
  • Grandparents
  • Guardian
  • Other person duly authorized by law or by the owner of the document.

Where to File:

  • If born in the Philippines
    • Civil registry office where the birth certificate is registered.
    • In case the owner of the birth certificate no longer lives in the area where he was born, he may file the petition with the civil registry office where is currently residing.
  • If born abroad
    • Philippine Consulate office where the birth is reported.

Supporting Documents

  • Certified machine copy of the birth record containing the entry to be corrected.
  • Not less than two (2) private or public documents upon which the correction shall be based like baptismal certificate, voter’s affidavit, employment records, GSIS/SSS records, medical records, business records, driver’s license, insurance, land titles, certificate of land transfer, bank passbook, NBI/Police clearance, civil registry records of ascendants.
  • Notice / Certificate of Posting
  • Filing Fee: Php 1,000.  If filed abroad, filing fee is USD 50.00 or equivalent value in local currency.
  • Other documents that may be required by the concerned civil registrar.

Source: https://psa.gov.ph/civilregistration/problems-and-solutions/different-middle-name-entered-birth-certificate

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Wrong Middle Name

What if you found out that the middle name written on your NSO birth certificate (now PSA Birth Certificate) is your mother’s maiden middle name, making you her sister or brother (instead of being her son or daughter)?  How do you get this corrected and fast?

According to the official website of the Philippine Statistics Authority or PSA (formerly National Statistics Office or NSO), this case can no longer be considered as clerical error and therefore, shall follow a different correction process.  In fact, the person wanting to have the entries corrected must seek the assistance of a lawyer who shall determine the documents that need to be presented to support the request for correction.

Unlike the usual process on clerical errors in NSO documents, correcting the entries in a child’s middle name or the mother’s last name must be filed at the Regional Trial Court where the concerned LCR office is located.  Fees and other payments shall be determined during the process.

It is best to have such errors corrected as soon as possible to avoid setbacks in the owner’s official transactions later on.

Source: https://psa.gov.ph/civilregistration/problems-and-solutions/middle-names-child-and-mother-birth-certificate-are-wrong

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