Tag Archive: nso correction of entry


Apr 13 (1)

If birth certificates do not expire, why do we need to secure new copies from the Philippine Statistics Authority (formerly National Statistics Office)?

In a recent radio interview, the assistant national statistician of the PSA mentioned the different reasons why Filipinos need to secure new copies of their civil registry records such as birth and marriage certificates.  Below is the list of reasons why you should request for brand new copies of your most important personal documents:

  1. PSA changes the color of the Security Paper they use when printing the birth certificates. All embassies and other government agencies are properly informed of this and therefore, are aware when a person’s birth certificate is an old copy or a new one.
  2. When the maximum number of printouts for a particular color scheme of the Security Paper is reached, the PSA changes the paper used for the birth certificates. This helps discourage the circulation of unauthorized and fake copies of birth, marriage, death, and Certificate of No Marriage (CENOMAR).
  3. It is the government agencies’ and other offices’ discretion to require brand new copies of PSA documents as a prerequisite for certain transactions. This means that some agencies may still accept certificates printed in old Security Papers, while others may reject these and require the applicants to submit new ones.  This is especially true when the applicant’s copy is dilapidated or when the entries in the document are hardly readable.
  4. You may secure copies of your PSA certificates at any of the six PSA outlets in Metro Manila or by calling the PSAHelpline hotline at 02-737-1111 and have your documents delivered to you instead.

For more information about PSA birth certificate delivery, visit www.psahelpline.ph.

References:

http://news.abs-cbn.com

www.psa.gov.ph

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Feb 14

Sofie has always known that her mother’s name is Emelita.  That is the name written on all her mother’s IDs and on the birth certificates of Sofie and her siblings.  However, when Aling Emelita requested for a copy of her PSA birth certificate, they were shocked to see that her name is actually not Emelita but Maria Rosario!  All other information on her birth certificate is correct, her birth date, birthplace, and the names of her parents.  Everything, except her name.

They discovered this in the early ‘90s when Aling Emelita was preparing to work abroad.  Since she was in a hurry to get a passport, she resolved to use her Maria Rosario birth certificate and was granted a passport as Maria Rosario.

When Sofie graduated from high school with flying colors, her parents gifted her and her siblings a trip to Tokyo Disneyland.  Sofie and her three siblings, all minors, trooped to the DFA to get their passports.  But they were all horribly disappointed when their applications were put on hold because of the inconsistency in their mother’s name as written on their birth certificates and the name that appears on their mother’s birth certificate.  On their birth certificates, their mother is Emelita.  But on Aling Emelita’s, her name is Maria Rosario.

How does one correct their parent’s name as it appears on their birth certificate?

While it is clear that Aling Emelita has chosen to simply adopt her name as written on her birth certificate (Maria Rosario), she failed to work on correcting the details on her children’s birth certificates, where her name is still written as Emelita. 

Sofie and her siblings need to have their birth certificates corrected to reflect their mother’s name as Maria Rosario.  Here’s what they need to do:

  1. They need to go to the Local Civil Registry of their birthplace and request for correction of their mother’s name as it appears on their birth certificates.
  2. They must bring a copy of Aling Emelita’s PSA birth certificate where her name is written as Maria Rosario.  Any other government-issued ID of Aling Emelita (as Maria Rosario) will likewise help in further solidifying their petition.
  3. Fees vary according to municipality and payments must be made only with the city or municipal hall’s cashier.  All payments must be issued with a government receipt.  Be wary of fixers.
  4. When the petition is successfully filed by the LCR, Sofie and her siblings will be given a copy of the Finality and Endorsement pertaining to the correction they requested.
  5. After three to six months, they can begin following up with the PSA for the corrected copies of their birth certificates.  When making a follow-up, bring the Finality and Endorsement documents from the LCR.
  6. The first corrected copies of their birth certificates must be claimed at the PSA head office in Sta. Mesa, building 2.  All other succeeding copies may be requested online at www.psahelpline.ph.

If you have similar concerns about your birth certificate, send us your questions and we will do our best to find the best answer for you.

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Reference: www.psa.gov.ph

 

Jan 24 (1)

A basic requirement for passport renewal is the submission of the expired (or expiring passport) so the DFA can cancel its validity.  But what if the old passport has gone missing?

Here’s how you can renew a lost and expired passport:

GENERAL REQUIREMENTS:

  • Personal appearance.
  • Confirmed appointment.
  • No need to submit a passport size photo.
  • Submit same documents required for first-time passport applicants.

ADDITIONAL REQUIREMENTS in case the passport was lost and cannot be found:

  • Submit a Notarized Affidavit of Loss (with detailed explanation on when, where, and how the passport got lost).
  • If the lost passport is still valid, submit a Police Report.
  • If available, bring a photocopy of the first page of the lost passport.

Take note that there will be a 15-day clearing period prior to the processing of an application for replacement of a lost valid passport.

IN CASE PASSPORT WAS ALREADY DECLARED LOST BY THE APPLICANT BUT EVENTUALLY WAS FOUND AND RETURNED TO THE APPLICANT:

  • Submit a Notarized Affidavit of Retrieval (with detailed explanation on when, where, and how passport was found).
  • Original and photocopy of the first and last page of the passport.

IN CASE OF MUTILATED OR DAMAGED PASSPORTS:

  • Submit a Notarized Affidavit of Mutilation (with a detailed explanation of when, where, and how the passport got mutilated or damaged).
  • Original and photocopy of the first and last page of mutilated or damaged passport.

IN CASE APPLICANT WAS ISSUED A TRAVEL DOCUMENT:

  • Original Travel Document
  • Submit a Notarized Affidavit of Explanation Regarding Issuance of Travel Document (with a detailed explanation of when, where, and why the applicant was issued a travel document).
  • Original and photocopy of the first and last page of canceled passport (if the passport is still in the possession of the applicant).

It is not advisable to pose as a first-time passport applicant if you lost your passport.  The DFA will see your previous passport details anyway and you will be required to submit the same documents (affidavit of loss, etc.) as listed above.  Your appointment will be wasted and you may run the risk of being placed under questionable applications.

Source:

www.dfa.gov.ph

www.officialgazette.gov.ph

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Jan 16 (1)

There is a better and more efficient means to get PSA documents (birth, marriage, CENOMAR, death) and that is by ordering online at www.psahelpline.ph.  It works just like any other online retail facility where you simply choose the item you need, place it in your virtual cart, pay, and then wait for the order to arrive.

What PSA certificates can you order online?

You may request for copies of birth, marriage, death, and Certificate of No Marriage or CENOMAR.  Simply click on the ORDER NOW! button found on the site’s homepage, and then choose the document you need.

I only need the document for my files.  Can I still request online or is this facility only for those who are in a hurry?

PSAHelpline.ph is for everyone, especially those who do not have time to travel to or visit a PSA office. The site offers several reasons for requesting a PSA certificate; however, if you are requesting for personal purposes, you may simply choose ETC. (others) and specify that you need it for your files.

What personal information are required when placing an order?

Your first, middle, and last names are required, as well as your gender, birthday, birthplace, and birth right.  You will also be asked for your parents’ names so if you are not familiar with the spellings, better do an advance research to avoid discrepancies in your submitted application.

Have you had any legal proceedings done to your birth certificate?

Legal proceedings include:

1. Correction of entry

Your birth certificate underwent “Correction of Entry” if you had a name spelling or birth date corrected.  There should be an annotation in your birth certificate to show the correct entries; you will not be issued a new copy of your birth certificate.

2. Legitimation

If a child is born out of wedlock, his birth right will show that he is illegitimate.  When his biological parents marry afterwards, they have the option to file for Legitimation Due To Subsequent Marriage.  This process changes the child’s birth right from illegitimate to legitimate; the child may now rightfully use his father’s last name.

3. Adoption

After due adoption process, annotations will be affixed to the adopted child’s birth certificate.

4. Court Hearings

Common reasons why a person’s birth certificate undergoes legal proceedings is changing of middle and last names.  The changes will appear as annotations on the birth certificate.

5. Supplemental Report

If there are fields left blank in your birth certificate, it will be issued a Supplemental Report in order to supply the missing entries.  These will reflect as annotations on the blank spaces in your document, not necessarily written on the blank fields.

You need to indicate any legal proceeding done to your birth certificate, as part of the online ordering process.

Who is requesting for the document?

The site requires for the identity of the person placing the order and his relationship with the owner of the certificate.  The requesting party must be of legal age and must be the same person to receive the document upon delivery.

Requesting parties could be the owner himself, spouse, parents, children, and grandchildren. If the requesting party is not a relative, choose None of the Above.

Checkout

Just like any other online shopping site, you will be given the chance to review the details of your ordered certificate on the Order Summary page.  Take time to review all entries you made; any error may negatively affect your order.

Provide a working mobile, landline, and email address where PSAHelpline.ph may contact you for any concerns with your application.

The fields for your delivery address are clearly labeled; the city and municipality fields have dropdown arrows where you can select the most appropriate location of your area.

In case you are not available to receive the documents you ordered, you need to assign at least three representatives and indicate their names at the bottom part of the screen.  If you fail to assign a representative, the courier will only be released to you as the Requesting Party.

Indicate how many copies you wish to order and then tick the small box beside I certify that all the information I’ve provided is true and correct.

Order Confirmation

Your order is confirmed when you are issued a Reference Number; this is the 10-digit number that will appear on your screen after you submit your order.  This will also be sent to your email as added reference.

You may now proceed with the payment of the ordered certificates.

Payment Channels

You have several options when paying for your ordered PSA certificates.

  1. Online payment using your Visa or Mastercard credit cards.
  2. Through Bancnet ATM
  3. BayadCenters
  4. EZPay at 7-11 stores

What you need upon document delivery

Make sure you are physically present at the delivery address on the days you are expecting the documents to arrive.  Prepare a valid ID to support your identity as the requesting party.

If you assigned representatives to receive the document on your behalf, leave a signed authorization letter and one valid ID.  The representative must also be able to present at least one valid ID to the courier.

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05 - 15

Aling Nelia is a housewife and a mother of five children.  On her 57th birthday, her kids pooled their resources and surprised her with a round-trip ticket to Hong Kong as it has always been her ardent dream to see the place.

She began working on the required documents while waiting for her passport application appointment at the DFA.  However, when she got hold of her PSA birth certificate, she realized that her name is misspelled on the document.  Her real name, and the name that she has used all her life, is Cornelia Pineda Mangosing, while the name written in her birth certificate is Cornelio Pineda Mangosing.

At first glance, it looked like all Aling Nelia had to do was file a petition for correction of a clerical error on her birth certificate.  After all, it was just one letter – “o” in Cornelio should be changed to “a” to make it Cornelia.  However, when she sought assistance from the Local Civil Registry, she was informed that it is not as simple as it seemed.

What is the difference between correction of clerical error and change of name?

A lot, actually.

Correction of clerical error is covered by R.A. 9048 where an error in a birth certificate is corrected without the need to file a case in court, hire a lawyer, and attend hearings.  The corrections are applied by the LCR where the birth was registered.  RA 9048 may be applied if the error or errors are clearly typhographical in nature – harmless and innocuous.  An evidence of which is that the name, in its erroneous form, sounds ridiculous and tainted with dishonor.

On the other hand, a name that was supposedly misspelled but is still acceptable as a name, may not always be considered misspelled and therefore, may not be covered by the provisions of RA 9048.  Correcting such kinds of entries in a birth certificate follows a different process.

Cornelio vs. Cornelia

Aling Nelia’s name, as far as she is concerned, is misspelled.  Her name is Cornelia, not Cornelio.  Her argument is valid and she has all the documents to prove her claim.  However, the supposed misspelled name, Cornelio, is in itself, a name!  Changing the last letter to make it Cornelia would mean just that – changing the name – not merely correcting the spelling.

What should be done then?

Aling Nelia may resort to have the correction applied through a judicial proceeding.  She needs to file a verified petition in the Regional Trial Court of her birth place or where the LCR is located.  The rest of the procedures she needs to follow are outlined in Rule 108 of the Rules of Court in order to apply the necessary “correction”.  This may be better explained to her by a lawyer.

It may seem strange to have to go through a rather complicated process when all Aling Nelia wanted was to set her records straight and align the name on her birth certificate with the name that she had been using all her life.  At this point, she actually has two options: she could have her name changed through a court proceeding, or simply adopt “Cornelio” being the registered name and drop “Cornelia”.  The latter, of course, would be a ridiculous choice.

This is another reminder for all of us to always be careful when accomplishing public documents such as Certificates of Live Birth, Marriage Certificates, and Death Certificates.  An honest mistake may lead to a string of complications that may affect important transactions such as passport applications and benefit claims.

If you have questions regarding your birth certificate or think that there might be an error you need to rectify, proceed to the LCR office where your birth was registered.  You may also drop us a line and we will do our best to find the most accurate answers for you.

Source: www.psa.gov.ph

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Manila City Hall_15

Here are the requirements you need to prepare when filing for a correction on your maiden middle name after you have been married.

What to bring:

  1. 2 latest certified/local copies and 2 latest PSA (formerly NSO) birth certificate to be corrected.
  2. 2 latest certified copy of marriage contract of the document owner.
  3. 2 latest certified copies of PSA birth certificate of at least 2 children of the document owner.
  4. 2 copies of baptismal certificate of the document owner.
  5. 2 copies of school records (Elementary, High School, or College – form 137 or Transcript of Records).
  6. 2 certified copies of voter’s registration record/voter’s affidavit (COMELEC).
  7. 2 latest original NBI Clearance (purpose: For Change of Name).
  8. 2 latest original PNP Clearance (purpose: For Change of Name).
  9. 2 copies of valid ID of the petitioner and the document owner and 1 copy of latest Community Tax Certificate from the place of work or residence.
  10. Other documents which the LCR may consider relevant and necessary for the approval of the Petition, such as the following:
    • GSIS/SSS Records
    • Medical Records
    • Business Records
    • School Records
    • Insurance
    • Land Title
    • Bank Passbook

All marriage contracts, birth and death certificates to be submitted should be latest certified photocopies when issued in Manila.  If issued outside Manila, must be on Security Paper of PSA (formerly NSO).

Steps to Follow:

  1. Submit all requirements to RA 9048 receiving table for assessment and initial interview.  Please bring all original documents and ID (Table 1 & 2).
  2. Preparation of petition paper (Computer Table).
  3. Proceed to Room 214, City Legal’s Office, and have petition papers notarized.
  4. Pay at the Tax Payer’s Lounge:
    • Registration Fee – P1,000
    • Certified True Copy Fee – P230
    • Transmittal Fee – P210
  5. Proceed to Table 3 for the receiving and filing of petition papers and all other documents.  You will be given a schedule for follow ups as well.

The Manila LCR does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_14

In a previous post, we discussed the requirements and processes involved when changing the first name of a birth certificate owner who is already married.  Today’s post is about filing a petition for the change of first name of an unmarried individual at the Manila City Hall.

What to bring:

(a). 2 latest certified/local  copies and 2 latest PSA (formerly NSO) copies of birth certificate to be corrected.

(b). 2 copies of baptismal certificate.

(c). 2 copies of school records (Elementary and High School either F-137/138 or certification) or College TOR.

(d). 2 certified copies of Voter’s Registration record/voter’s affidavit (COMELEC).

(e). 2 copies of Certificate of No Administrative case from employer (for employed document owners).

(f). 2 copies of Affidavit of Non-employment (for unemployed document owners).  Indicate the following on the document: “For change of Name and No Pending Administrative/Criminal case”.

(h). 2 photocopies of certificate of business registration.

(i). 2 copies of latest original NBI Clearance.  Indicate purpose as: For Change of Name.

(j). 2 copies of latest original PNP Clearance.  Indicate purpose as: For Change of Name.

(k). 2 copies of valid ID of petitioner and document owner and 1 copy of latest Community Tax Certificate from the place of work or residence.

(l). Other documents which the Office may consider relevant and necessary for the approval of the petition such as:

  • GSIS/SSS Records
  • Diploma (Elementary, High School, or College/Vocational)
  • Medical Records
  • Business Records
  • Service Records
  • Insurance
  • Certificate of Land Title
  • Passbook

(m). SPA (Special Power of Attorney).  If the petitioner is abroad or sick, he/she can be represented by a lawyer or his/her nearest relative (up to third degree of consanguinity).

Reminders:

  1. All civil documents (Birth, Marriage, and Death) to be submitted should be the latest certified local copies or on Security Paper (SECPA) of the Philippine Statistics Authority (PSA).
  2. After the compliance of the requirements, please proceed to the information counter and get a number for pre-interview and bring the original copies of the supporting documents (Personal Records).  Please be reminded that only applicants with complete requirements will be entertained for pre-interview.
  3. Publication of the petition for two (2) consecutive weeks in a newspaper of general and national circulation (list of newspapers and the rest of the procedures will be provided during the final interview).
  4. Processing of petition is four (4) months and will commence on the date the petition was received by the Manila City Hall.
  5. Fees are as follows:
    1. Registration Fees – P3,000 (Certified Photocopy)
    2. Single Petition – P230
    3. Double Petition – P330
    4. Additional Payment – P30 for documents with supplemental reports

Payments for publication and notary of the petition are not included.  The Manila City Hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_13

If you were the firstborn in your family but your birth certificate states that you have siblings older than you, then you need to have that entry corrected as soon as possible.  The birth order determines how many children your mother has already had and the succession of each child in the family tree.

Here are the steps to follow when filing a petition to correct your birth order on your birth certificate:

(a). 2 latest certified LCR copies and 2 latest PSA copies of birth certificate to be corrected.

(b). 2 latest certified copies of birth certificate of all brothers and sisters of the document owner.

(c). 2 latest original or certified copies of Obstetrical record, Medical Records, and Pre-natal Records from the hospital and/or OB GYNE.

(d). 2 photocopies of any of the following documents of the parents where all their children are indicated as their beneficiary and arranged according to birth order:

  • SSS
  • GSIS
  • BIR
  • Philhealth
  • Private Insurance

(e). 2 copies of valid IDs of the petitioner and the document owner and 1 copy of latest Community Tax Certificate from the place of work or residence.

(f). SPA (Special Power of Attorney).  If the petitioner is abroad or sick, he/she can be represented by lawyer or his/her nearest relative (up to third degree of consanguinity).

REMINDERS

  1. All civil documents (Birth, Marriage, and Death) to be submitted should be the latest certified local copy of Security Paper from the PSA.
  2. After the compliance of the requirements, please proceed to the information counter and get a number for the pre-interview and bring the original copies of the supporting documents (Personal Records).  Only applicants with complete requirements will be entertained for pre-interview.
  3. Steps to follow will be provided after the Final Interview.
  4. Processing of the petitions is four (4) months and will commence on the date the petition is received by the Manila City Hall.
  5. Payments are as follows:
    • Registration Fee – P1,000
    • Certified Xerox Copy – P230
    • Transmittal Fee – P210
    • Additional Payment – P30

The City Hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_12

If the place of birth written on your birth certificate is not the same as the one written on your passport or any other document that you use as an identification, you might encounter problems with your transactions as this is a vital ID information.

Here are the steps you need to follow when filing for correction of your place of birth under RA 9048:

What You Need To Bring:

(a). 2 latest certified LCR copies and 2 latest PSA (formerly NSO) copies of birth certificate to be corrected.

(b). 2 latest certified copies of certification from the hospital indicating the exact hospital address.  IF the hospital or clinic where the birth certificate owner was born is no longer in existence, the petitioner needs to submit a certification from the Barangay stating that the said hospital or clinic was formerly established in the area and is now no longer in operation.

(c). 2 copies of baptismal certificate.

(d). 2 copies of school records, Elementary and High School, either Form 137/138 or Certificate or College Transcript of Records (TOR).

(e). 2 Certified copies of Voter’s Registration record/voters’ affidavit (COMELEC).

(f). 2 copies of valid ID of the petitioner and the document owner and 1 copy of latest community tax certificate from the place of work or residence.

(g). SPA (Special Power or Attorney).  If the petitioner is abroad, or sick, he/she can be represented by a lawyer or his/her nearest relative (up to third degree of consanguinity).

Reminders:

  1. All civil documents from the PSA (Birth, Marriage, and Death) to be submitted should be the latest certified local copy or on Security Paper from the PSA.
  2. After the compliance of the requirements, please proceed to the information counter.  Only applicants with complete requirements will be allowed to proceed to pre-interview.
  3. Processing of the petition is four (4) months and will commence on the date the petition is received by the Manila City Hall.
  4. Payments are as follows:
    • Registration Fee – P1,000
    • Certified Xerox Copy – P230
    • Transmittal Fee – P210
    • Additional Payment  for documents with supplemental – P30

Please be advised that the city hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_11

A misspelled first name on your birth certificate can be detrimental to important transactions like applying for a passport or claiming an inheritance.  If you have a couple of letters missing or added to your first name, have it corrected as soon as you can.

Here are the list of requirements and steps to follow when filing a petition for correction of a misspelled first name for single individuals (not married):

Requirements:

  1. 2 copies of PSA birth certificate (formerly NSO) to be corrected.
  2. 2 copies of baptismal certificate.
  3. 2 copies of school records (Elementary and High School either F-137/138 or Certification or College (Transcript of Records).
  4. 2 certified copies of voter’s registration record/voter’s affidavit (COMELEC).
  5. 2 latest original NBI Clearance (purpose: For Change of Name)
  6. 2 latest original PNP Clearance (purpose: For Change of Name)
  7. 2 copies of valid IDs of the petitioner and the document owner and 1 copy of latest community tax certificate from the place of work or residence.
  8. Other documents which the Office may consider relevant and necessary for the approval of the Petition (GSIS/SSS Records, school diploma, medical records, business records, school records, service records, insurance, certificate of land title, passbook, etc.)
  9. SPA (Special Power of Attorney), if the petitioner is not the document owner (ex. auntie, uncle, godparents, client, friend, colleague, etc.)

Reminders and Fees:

  1. All civil documents (birth, marriage, and death) to be submitted should be the latest certified local copy when issued in Manila.  If issued outside Manila, present the PSA birth certificate (on PSA Security Paper).
  2. Submit all requirements to R.A. 9048 receiving table for assessment and initial interview.  Please bring all original documents and IDs and proceed to Table 1.
  3. Proceed to the Computer Table for the preparation of Petition Paper.
  4. Line up for the final interview.  The city hall follows a first-come, first-served policy for interviews.
  5. Proceed to Room 214 (City Legal’s Office) to have the petition notarized.
  6. Pay the following fees at the Tax Payer’s Lounge:
    • Registration Fee – P1,000
    • True Copy Fee – P230
    • Transmittal Fee – P210
  7. Receiving and filing of petition paper and all documents.  You may also secure a schedule for follow-ups at Table 3.

The City Hall of Manila does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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