Tag Archive: Manila City Hall


Manila City Hall_15

Here are the requirements you need to prepare when filing for a correction on your maiden middle name after you have been married.

What to bring:

  1. 2 latest certified/local copies and 2 latest PSA (formerly NSO) birth certificate to be corrected.
  2. 2 latest certified copy of marriage contract of the document owner.
  3. 2 latest certified copies of PSA birth certificate of at least 2 children of the document owner.
  4. 2 copies of baptismal certificate of the document owner.
  5. 2 copies of school records (Elementary, High School, or College – form 137 or Transcript of Records).
  6. 2 certified copies of voter’s registration record/voter’s affidavit (COMELEC).
  7. 2 latest original NBI Clearance (purpose: For Change of Name).
  8. 2 latest original PNP Clearance (purpose: For Change of Name).
  9. 2 copies of valid ID of the petitioner and the document owner and 1 copy of latest Community Tax Certificate from the place of work or residence.
  10. Other documents which the LCR may consider relevant and necessary for the approval of the Petition, such as the following:
    • GSIS/SSS Records
    • Medical Records
    • Business Records
    • School Records
    • Insurance
    • Land Title
    • Bank Passbook

All marriage contracts, birth and death certificates to be submitted should be latest certified photocopies when issued in Manila.  If issued outside Manila, must be on Security Paper of PSA (formerly NSO).

Steps to Follow:

  1. Submit all requirements to RA 9048 receiving table for assessment and initial interview.  Please bring all original documents and ID (Table 1 & 2).
  2. Preparation of petition paper (Computer Table).
  3. Proceed to Room 214, City Legal’s Office, and have petition papers notarized.
  4. Pay at the Tax Payer’s Lounge:
    • Registration Fee – P1,000
    • Certified True Copy Fee – P230
    • Transmittal Fee – P210
  5. Proceed to Table 3 for the receiving and filing of petition papers and all other documents.  You will be given a schedule for follow ups as well.

The Manila LCR does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_14

In a previous post, we discussed the requirements and processes involved when changing the first name of a birth certificate owner who is already married.  Today’s post is about filing a petition for the change of first name of an unmarried individual at the Manila City Hall.

What to bring:

(a). 2 latest certified/local  copies and 2 latest PSA (formerly NSO) copies of birth certificate to be corrected.

(b). 2 copies of baptismal certificate.

(c). 2 copies of school records (Elementary and High School either F-137/138 or certification) or College TOR.

(d). 2 certified copies of Voter’s Registration record/voter’s affidavit (COMELEC).

(e). 2 copies of Certificate of No Administrative case from employer (for employed document owners).

(f). 2 copies of Affidavit of Non-employment (for unemployed document owners).  Indicate the following on the document: “For change of Name and No Pending Administrative/Criminal case”.

(h). 2 photocopies of certificate of business registration.

(i). 2 copies of latest original NBI Clearance.  Indicate purpose as: For Change of Name.

(j). 2 copies of latest original PNP Clearance.  Indicate purpose as: For Change of Name.

(k). 2 copies of valid ID of petitioner and document owner and 1 copy of latest Community Tax Certificate from the place of work or residence.

(l). Other documents which the Office may consider relevant and necessary for the approval of the petition such as:

  • GSIS/SSS Records
  • Diploma (Elementary, High School, or College/Vocational)
  • Medical Records
  • Business Records
  • Service Records
  • Insurance
  • Certificate of Land Title
  • Passbook

(m). SPA (Special Power of Attorney).  If the petitioner is abroad or sick, he/she can be represented by a lawyer or his/her nearest relative (up to third degree of consanguinity).

Reminders:

  1. All civil documents (Birth, Marriage, and Death) to be submitted should be the latest certified local copies or on Security Paper (SECPA) of the Philippine Statistics Authority (PSA).
  2. After the compliance of the requirements, please proceed to the information counter and get a number for pre-interview and bring the original copies of the supporting documents (Personal Records).  Please be reminded that only applicants with complete requirements will be entertained for pre-interview.
  3. Publication of the petition for two (2) consecutive weeks in a newspaper of general and national circulation (list of newspapers and the rest of the procedures will be provided during the final interview).
  4. Processing of petition is four (4) months and will commence on the date the petition was received by the Manila City Hall.
  5. Fees are as follows:
    1. Registration Fees – P3,000 (Certified Photocopy)
    2. Single Petition – P230
    3. Double Petition – P330
    4. Additional Payment – P30 for documents with supplemental reports

Payments for publication and notary of the petition are not included.  The Manila City Hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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If you were the firstborn in your family but your birth certificate states that you have siblings older than you, then you need to have that entry corrected as soon as possible.  The birth order determines how many children your mother has already had and the succession of each child in the family tree.

Here are the steps to follow when filing a petition to correct your birth order on your birth certificate:

(a). 2 latest certified LCR copies and 2 latest PSA copies of birth certificate to be corrected.

(b). 2 latest certified copies of birth certificate of all brothers and sisters of the document owner.

(c). 2 latest original or certified copies of Obstetrical record, Medical Records, and Pre-natal Records from the hospital and/or OB GYNE.

(d). 2 photocopies of any of the following documents of the parents where all their children are indicated as their beneficiary and arranged according to birth order:

  • SSS
  • GSIS
  • BIR
  • Philhealth
  • Private Insurance

(e). 2 copies of valid IDs of the petitioner and the document owner and 1 copy of latest Community Tax Certificate from the place of work or residence.

(f). SPA (Special Power of Attorney).  If the petitioner is abroad or sick, he/she can be represented by lawyer or his/her nearest relative (up to third degree of consanguinity).

REMINDERS

  1. All civil documents (Birth, Marriage, and Death) to be submitted should be the latest certified local copy of Security Paper from the PSA.
  2. After the compliance of the requirements, please proceed to the information counter and get a number for the pre-interview and bring the original copies of the supporting documents (Personal Records).  Only applicants with complete requirements will be entertained for pre-interview.
  3. Steps to follow will be provided after the Final Interview.
  4. Processing of the petitions is four (4) months and will commence on the date the petition is received by the Manila City Hall.
  5. Payments are as follows:
    • Registration Fee – P1,000
    • Certified Xerox Copy – P230
    • Transmittal Fee – P210
    • Additional Payment – P30

The City Hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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If the place of birth written on your birth certificate is not the same as the one written on your passport or any other document that you use as an identification, you might encounter problems with your transactions as this is a vital ID information.

Here are the steps you need to follow when filing for correction of your place of birth under RA 9048:

What You Need To Bring:

(a). 2 latest certified LCR copies and 2 latest PSA (formerly NSO) copies of birth certificate to be corrected.

(b). 2 latest certified copies of certification from the hospital indicating the exact hospital address.  IF the hospital or clinic where the birth certificate owner was born is no longer in existence, the petitioner needs to submit a certification from the Barangay stating that the said hospital or clinic was formerly established in the area and is now no longer in operation.

(c). 2 copies of baptismal certificate.

(d). 2 copies of school records, Elementary and High School, either Form 137/138 or Certificate or College Transcript of Records (TOR).

(e). 2 Certified copies of Voter’s Registration record/voters’ affidavit (COMELEC).

(f). 2 copies of valid ID of the petitioner and the document owner and 1 copy of latest community tax certificate from the place of work or residence.

(g). SPA (Special Power or Attorney).  If the petitioner is abroad, or sick, he/she can be represented by a lawyer or his/her nearest relative (up to third degree of consanguinity).

Reminders:

  1. All civil documents from the PSA (Birth, Marriage, and Death) to be submitted should be the latest certified local copy or on Security Paper from the PSA.
  2. After the compliance of the requirements, please proceed to the information counter.  Only applicants with complete requirements will be allowed to proceed to pre-interview.
  3. Processing of the petition is four (4) months and will commence on the date the petition is received by the Manila City Hall.
  4. Payments are as follows:
    • Registration Fee – P1,000
    • Certified Xerox Copy – P230
    • Transmittal Fee – P210
    • Additional Payment  for documents with supplemental – P30

Please be advised that the city hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_10

When the details of your parents’ marriage, as reflected on your birth certificate, do not coincide with the details written on their marriage certificate, your birth right or legitimacy may be placed in question.  The consequences of these types of errors may have an impact on your future transactions involving your parents such as a petition for their migration to join you in another country or when you claim your inheritance and other benefits after they have passed away.

If you have this type of error on your birth certificate, have it corrected right away.  Below are the requirements and processes when filing at the Manila City Hall.

Requirements:

(a). 2 latest certified copies and 2 latest copies of PSA birth certificate (formerly NSO) to be corrected.

(b). 2 latest copies of PSA marriage certificates (formerly NSO) of document owner’s parents.

(c). 2 latest copies of PSA birth certificates (formerly NSO) of document owner’s siblings.

(d). 2 latest copies of CENOMAR of both parents from PSA (formerly NSO).

(e). 2 latest certified copies of parents’ marriage contract from the church stating the date of the civil marriage and / or certificate of no record of parents’ marriage contract in reference to the erroneous date and place of marriage indicated in the birth certificate to be corrected.

(f). 2 copies of baptismal certificate.

(g). 2 copies of school records, from grade school to high school, either F-137/138 or Certification or College TOR.

(h). 2 copies of valid ID of the petitioner and the document owner and 1 copy of latest Community Tax Certificate from the place of work or residence.

(i). SPA (Special Power of Attorney) if the petitioner is out of the country or sick and incapable of appearing personally at the city hall, he/she can be represented by a lawyer or his/her nearest relative (up to third degree of consanguinity).

Procedure:

(a). All civil documents (birth, marriage, and death) must be the latest certified local copies or printed on Security Paper from the PSA (formerly NSO).

(b). Bring the complete set of documents to the Manila City Hall; proceed to the information counter and secure a number for the pre-interview session.  Bring all original copies of the supporting documents for verification purposes.

(c). Steps to be followed will be provided after the Final Interview.

(d). Processing of the Petition is four (4) months and will commence on the date when the petition was received at the City Hall.

(e). Fees:

  • Registration Fee – Php 1,000.00
  • Certified Photocopy – Php 230.00
  • Transmittal Fee — Php 210.00
  • Additional Payment for documents with supplemental reports – Php 30.00

No interviews every Friday.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_8

A marriage license is required of couples who intend to get married in a church or through civil rites.  It can be secured at the city or municipal hall where the marrying parties reside.  The marriage license may be used anywhere in the country and is valid for 120 days.

Here are the list of requirements and steps to follow when applying for a marriage license at the Manila City Hall.

What you need to bring:

 For applicants between 18 to 21 years old

  1.  Birth certificate
    • Latest certified local copy – if born in Manila
    • PSA birth certificate – if born outside Manila
    • Latest original copy of baptismal certificate if the applicant does not have a record of birth.
  2. Latest PSA Certificate of No Marriage (CENOMAR)
  3. Valid ID with address in Manila – bring the original copy and one photocopy
  4. Parental Consent (provided for under Article 14 of the Family Code of the Philippines)
    • Parent to appear at the Manila City Hall; bring a valid ID (original and photocopy)
    • Father, Mother, or Guardian – follow this order when one of the parents is not able to personally appear at the city hall.
    • Marriage Counseling – Manila Health Department and MSWD

For applicants between 21 to 25 years old

  1. The same requirements as for applicants between 18 to 21 years old:
  2. Parental Advice – Marriage license shall not be issued until after three months if parental advice is not obtained of if parents are not in favor of the marriage.  During the 3-month waiting period, the publication of the application shall be completed.  A sworn statement of the contracting parties must likewise be submitted indicating therein that the parents refuse to give advice.

For applicants above 25 years old

  1.  The same requirements as above:
  2. If the applicants are foreigners or former Filipino citizens but are now naturalized citizens of another country:
    • Passport – original and photocopy
    • Legal capacity to marry to be issued by their respective embassy in the Philippines.

If one of the applicants is a former Filipino citizen and a divorcee or foreign national formerly married to a Filipino, submit a Judicial Recognition of the absolute decree of divorce obtained abroad of his/her previous marriage.

Steps to follow:

  1. Request for an Order of Payment.
  2. Attend the seminar
    • For applicants 18 to 24 years old, proceed to Room 128-MHD and Room 108-MSWD
    • For applicants 25 years old and above, proceed to Room 128-MHD
    • A fee of Php 150.00 must be paid for the seminar.
  3. After the seminar, submit all documents to Ms Myrna Lopez at the counter for the application for Marriage Licenses.
  4. Marriage License will be released after 10 days.

Other reminders:

  1. If the applicants underwent a change in nationality, present naturalization papers/election of citizenship.
  2. If father is a foreigner and the mother is a Filipina, born from 1973 and earlier, please present an Affidavit of Citizenship.
  3. Please observe proper attire during oath-taking.  Avoid wearing shorts, sando, and slippers.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_7

An incorrect birth day on your birth certificate will cause confusion on your age.  Just like any other clerical error on your civil registry document, this must be addressed as soon as possible.

The City of Manila published the following article to help applicants prepare for the required documents and fees in advance.  Please note that some of the requirements and fees may vary depending on the city or municipality where you will be applying for the correction.

Mandatory Requirements:

(a). One (1) latest certified machine copy and one (1) photocopy of the birth certificate to be corrected issued by the Manila Civil Registrar.

(b). One (1) latest NSO copy and one (1) photocopy of the birth certificate to be corrected.

(c). One (1) original and one (1) photocopy of the following documents:

  • Elementary school records (Form 137/school certification). In case the petitioner/document owner never entered school, an affidavit attesting to this fact shall be submitted.
  • Medical records issued by the hospital or clinic where the certificate owner was born. In case the hospital or clinic is no longer operating, the petitioner must submit an affidavit attesting to this fact.
  • Baptismal certificate and other documents issued by religious authorities. In case where the petitioner/document owner has no baptismal certificate or similar documents, an affidavit attesting to this fact shall be submitted.
  • If the petitioner/document owner is employed, submit a certificate of employment, indicating that the same does not have pending administrative cases with the company.
  • Affidavit of non-employment indicating that the document owner has no pending civil or criminal case or criminal records, if not employed at the time the petition was filed.
  • Affidavit of self-employment indicating that the document owner has no pending civil criminal case or no criminal record, if self-employed at the time the petition was filed.
  • Certification issued by the Office of the Dean of Student Affairs, if the document owner is a college student.
  • Certification issued by the Guidance Counselor, if the document owner is in Elementary or High School.
  • NBI and POLICE CLEARANCE – purpose indicated must be for the correction of the day and month on the date of birth in the birth certificate. If document owner is 0 to 7 years old, this requirement is waived.
  • For married petitioners – Latest PSA (formerly NSO) copy of marriage certificate issued by the local civil registrar.
  • Documents that will show proof of the correction being sought such as Service Records, GSIS or SSS Records, Insurance Certificates and Income Tax Returns.
  • Two (2) photocopies of valid ID of the petitioner and the document owner and one (1) copy of latest community tax certificate from the place of work or residence.
  • Special Power of Attorney (SPA), if the document owner is abroad or physically or mentally incapacitated.  He or she can be represented by a lawyer or his or her nearest relative up to the third degree of consanguinity.

Process and Fees:

(a). After completing all required documents, proceed to the information counter of the Manila City Hall and secure a number for pre-interview.  Please make sure to bring the original copies of the documents for validation.  Only the applicants with complete requirements will be entertained for pre-interview.

(b). Publication of the petition for two (2) consecutive weeks in a newspaper of general and national circulation (list of newspapers will be provided during the final interview).

(c). Steps to follow will also be provided during the final interview.

(d). Processing of the petition takes four (4) months and will begin on the date the petition was received by the Manila City Hall.

(e). Registration fee : Php 3,000

(f). Certified Photocopy : Php 230.00 for single petition, Php 350.00 for double petition

(g). Transmittal Fee : Php 210.00 for single petition, Php 330.00 for double petition

Note that the fees for the notarization and publication are not included in the above.

The Manila City Hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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Another common birth certificate problem encountered by Filipinos is an incorrect entry in the Gender field.  Women are marked as “male” and men are marked as “female”.  Having this kind of error corrected can be daunting if you are not armed with the prescribed step-by-step process and list of documentary requirements.

Below is the process implemented by the Manila City Hall for filing for correction of gender under RA 10172.  Note that since this was lifted from the website of the city of Manila, some requirements, fees, and processes may not be applicable when filing the same at a different city or municipality.

Mandatory Requirements:

(a). Latest certified machine copy and one photocopy of the birth certificate to be corrected, issued by the Manila Civil Registrar.

(b). Latest PSA copy and one photocopy of the birth certificate to be corrected.

(c). Medical certificate issued by the Manila City Health Officer as to the true gender of the document owner and same has not undergone sex change or sex transplant.

Applicants can get their referral slip at the Administrative Division, look for Ms. DEL NAVATA.  Proceed to the Office of the Manila City Health Officer at Room 132, Ground Floor, Manila City Hall. Fee for medical is P100.00 only.

(d). Ultrasound and one colored photo (whole body).

(e). Elementary school records (Form 137/school certification).  In case the petitioner/document owner never entered school, an Affidavit attesting to the facts shall be submitted.

(g). Baptismal certificate and other documents issued by religious authorities.  In case where the petitioner/document owner has no baptismal certificate or similar documents, an Affidavit attesting to the facts shall be submitted.

(h). Certificate of employment indicating that the document owner has no pending administrative case, if employed.

(i). Affidavit of non-employment indicating that the document owner has no pending civil or criminal case or no criminal record, if not employed at the time of filing the petition.

(j). Affidavit of self-employment indicating that the document owner has no pending civil or criminal record, if self-employed at the time of filing of the petition.

(k). Certification issued by the Office of the Dean of Student Affairs, if the document owner is a college student.

(l). Certification issued by the Guidance Counselor if the document owner is in grade school or high school.

(m). NBI and Police Clearance, clearly indicating that the purpose of which is for the correction of sex/gender.  This is not required if the document owner is between 0 to 7 years old.

(n). If the document owner is MARRIED:

  • Latest PSA copy and certified machine copy of Marriage Certificate
  • One copy of latest PSA birth certificate of children.
  • Two copies of birth certificate of children issued by the LCR.
  • Documents that will show proof of the correction being sought like Employment Record, Income Tax Return, Personal Data Sheet, duly certified by the HRD.
  • Voter’s records.
  • Two photocopies of valid ID of the petitioner and the document owner.

Important Reminders:

  • SPA (Special Power of Attorney) is not allowed.
  • The document owner shall file the petition personally except when he is a minor, physically or mentally incapacitated.
  • In case the document owner falls under any of the above conditions, petition may be filed by spouse or any of the document owner’s children, parents, siblings, grandparents, guardians, or persons authorized by law.  The document owner must appear at the city hall during the filing of the petition.

What to Expect:

(a). After completing all the requirements, proceed to the information counter and get a number for the pre-interview.  Only applicants with complete requirements will be allowed for the pre-interview.

(b). Publication of the petition for two (2) consecutive weeks in a newspaper of general and national circulation (list of newspapers will be provided during the final interview).

(c). Steps to follow will also be provided during the Final Interview.

(d). Processing of the petition is four (4) months.  Will commence on the date the petition is received by this office.

(e). Payments are as follows:

  • Registration fee – P3,000.00
  • Certified photocopy – P230.00 for single petition and P350.00 for double petition
  • Transmittal fee – P210.00 for single petition and P330.00 double petition

Payment for publication and notary of the petition form are not yet included.

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_5

An illegitimate child, using his mother’s last name as his family name, may be permitted to use his father’s last name by virtue of an Affidavit to Use the Surname of the Father or AUSF.  This includes children born whose births are yet to be registered at the LCR and were born on or before August 3, 1988.

Here are the steps to be taken when filing an AUSF at the Manila City Hall.  Kindly take note that fees and schedules of interview may vary depending on the municipality; the following were lifted from the website of the Manila City Hall and are applicable to parties transacting there.

What You Need To Bring:

(a). Latest certified copy of birth certificate of the child.

(b). Valid ID of Father and Mother (original and photocopy).

(c). Community Tax Certificate (Cedula) of Father.

(d). Original and photocopy of child’s baptismal certificate.

(e). Certified true copy and original school records showing the names of the parents.

(f). If child’s mother is deceased, submit certified copy of Death Certificate (latest copy).

(g). If child is of legal age, submit a valid ID.

Note: Both parents must accompany the child (even if child is of legal age) during the interview.

Additional requirements for the father in case he does not expressly recognize filiation with the child.  This is applicable in cases when the father could not be present during the filing of the AUSF (residing abroad, deceased, physically incapable):

(a). Employment records

(b). SSS/GSIS records

(c). Insurance

(d). Certificate of Membership in any organization

(e). Statement of Assets and Liabilities

(f). Income Tax Return (ITR)

Submit all documents to the Manila City Hall.  Please note that all applications are subject for evaluation.

Interviews for RA 9255 are conducted every Monday only.  Below are the filing fees:

P420.00 (with Paternity)

P520.00 (without Paternity)

Source: http://manila.gov.ph/services/civil-registry/

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Manila City Hall_4

As Filipinos, we consider it very important to use our mother’s maiden last name as our middle name.  Although we are widely known to practice patriarchal system in families (and sometimes, businesses), we are also known to give utmost reverence to our mothers and her lineage.

That is why it is important to make sure that the middle name written on our birth certificates are accurate and can be read clearly.  Any discrepancy on the middle name and mother’s maiden name declared on our civil registry documents may cause problems in our transactions in the future.

The following is a detailed article on how Manila residents can file for the correction of clerical errors on their Middle Names and their Mother’s Name on their birth certificates.  Please note that although majority of the entries are consistent with how other city halls process this type of petition, there may just be some distinct processes and requirements that are applicable only at the Manila City Hall.  These were lifted from the website of the Manila City Hall.

What Do I Need To Bring?

(a). 2 copies of latest PSA birth certificate of your mother.

(b). If your mother is deceased, bring 2 copies of PSA death certificate.

If you were issued a Certification of No Record”, please submit a copy of Birth Certificate or Marriage Contract of your mother’s brother or sister.

(c). 2 copies of PSA Marriage Certificate of your parents.

If you were issued a Certificate of No Record, please submit birth certificate of at least 2 brother or sister.

(d). 2 copies of baptismal certificate

(e). 2 copies of school records (Elementary, High School, or College).  Form 137 or Transcript of Records will do.

(f). 2 certified copies of Voter’s Registration record/voter’s affidavit (COMELEC).

(g). 2 copies of valid IDs of the petitioner and the document owner and 1 copy of latest community tax certificate from the place of work or residence.

(h). Other documents which the Office may consider relevant and necessary for the approval of the Petition.

Reminder: All Marriage Contracts, Birth and Death Certificates to be submitted should be latest certified Xerox copies if issued in Manila.  If issued outside Manila, all documents must be in Security Paper of PSA (formerly NSO).

Step-by-step Process

(a). Submit all documentary requirements to R.A. 9048 receiving table for assessment and initial interview.

(b). Bring all original documents and I.D.s to Tables 1 & 2.

(c). Have your petition paper prepared at the Computer Table.

(d). Line up for your interview.  Please come early as this follows a “first come, first served” queuing system.

(e). After your interview, proceed to Room 214 (City Legal’s Office) for notarization.

(f). Pay the necessary fees at the Tax Payer’s Lounge.

  • Registration Fee – P1,000
  • Certified True Copy Fee – P230
  • Transmittal Fee – P210

(g). Proceed to Table 3 and have your petition papers and all other documents “Received”.  You will be give a schedule for follow ups on the status of your petition.

Please be reminded that the Manila City Hall does not conduct interviews during Fridays.

Source: http://manila.gov.ph/services/civil-registry/

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