Tag Archive: Form 137


02-16

A common requirement when travelling abroad are DFA-authenticated IDs and documents.  Whether you are traveling as a tourist, an overseas worker, or an exchange student, you will be required to have certain supporting documents “red-ribboned” by the Department of Foreign Affairs.

Here is a summary of the processes and requirements involved when having your documents authenticated.  Certain agencies handle the submission of the documents for authentication to the DFA.  For easier reference, we separated the documents that need to be hand-carried by the applicant to the DFA and those that will be handled by the agency.

General Procedure:

Step 1: Fill out an application form.

Step 2: Present a valid ID upon submission of the documents to the Processing Window.

Step 3: Pay appropriate Authentication Fees:

a. Php 100 / document (4 days processing)

b. Php 200 / document (1 day processing)

Step 4: Return the Duplicate copy of the receipt to the Processing Window.

Step 5: Claim the Authenticated document on the release date; simply present the machine-validated receipt at the releasing window.

Requirements for Authentication of Documents: APPLICANTS TO HAND-CARRY THESE DOCUMENTS TO THE DFA

  1. Birth / Marriage / Death Certificate and Certificate of No Marriage (CENOMAR).
    • Certificates must be in Security Paper issued by the PSA or must have been certified / authenticated by the PSA.
    • Local Civl Regsitrar (LCR) copy of Marriage Certificate, Birth Certificate, or Death Certificate may be required in cases when entries on the PSA copy are unreadable.
  2. Transcript of Records (TOR) and Diploma (For State Colleges and Universities)
    • Certified True Copies from the school
    • Secure Certificate of Authentication and Verification (CAV) from the school signed by the School/University Registrar.
  3. Form 137 and Diploma (High School and Elementary Level)
    • Certified True Copies from the school
    • School Principal’s Certification
    • Division Superintendent’s endorsement to Dep-Ed Regional Office
    • Certification (CAV) from Dep-Ed Regional Office
  4. Certificate of Employment / Trainings / Seminars, Baptismal Certificate and other documents issued by a private entity.
    • Applicant must first secure an affidavit, stating necessary factual circumstances and indicating certificates as annex or attachment.
    • Affidavit must be notarized.
    • Applicant must secure Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public. (Copy of Notarial Commission is not the same as Certificate of Authority for a Notarial Act).
  5. Other Notarized Documents (Special Powers of Attorney (SPA) / Affidavit of Consent / Invitation / Guarantee / MOA, etc.)
    • After document is notarized, applicant must secure Certificate of Authority for a Notarial Act (CANA) signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public.
  6. Court Decisions / Resolutions / Orders
    • Applicant must present certified true copies of the decision, resolution, or order.
    • Applicant must secure copy of specimen signature of the court personnel who signed the certified copies from the Office of Administrative Services (Supreme Court – located beside PGH).
    • Applicant may be required to submit annotated marriage certificate in cases regarding decision of finality of annulment.
  7. Immigration Records
    • Certified / Authenticated by the Bureau of Immigration (BI).
  8. DSWD Clearances
    • Travel Clearances for minors directly issued by the Department of Social Welfare and Development (DSWD).
  9. NBI Clearances
    • NBI Clearances for travel abroad must be issued by the National Bureau of Investigation (Green).
  10. Police Clearances
    • Police Clearance signed by the Chief of Police issued by the Philippine National Police in various police stations nationwide, usually by the police precinct which has jurisdiction over the applicant’s place of residence or applicant may opt to secure police certification from Camp Crame.
  11. Barangay Clearances
    • Clearances issued by the barangay which has jurisdiction over the applicant’s place of residence and must have been authenticated by the office of the Mayor which has jurisdiction over the barangay.
  12. Export Documents
    • Must be authenticated by the Philippine Chamber of Commerce (PCCI), the Department of Health (DOH), Department of Agriculture (DA), or by the Bureau of Food and Drugs (BFAD), depending on the nature of the document
  13. Business Registration and Other Documents issued by a Government Agency (e.g. SEC, DTI, BIR, Municipal Business Permit and Licensing Office, etc.)
    • Secure certified true copy from the issuing office.
  14. Foreign Documents
    • A Philippine Embassy or Philippine Consulate General in the country from where the document originated or by the said country’s Embassy or Consulate General based in the Philippines must have authenticated these documents.

Requirements for Authentication of Documents: SUBMISSION OF DOCUMENTS TO DFA IS HANDLED BY THE GOVERNMENT AGENCY

The applicant will be issued a claim stub which he needs to bring to the DFA when claiming his authenticated document.

  1. Transcript of Records (TOR) and Diploma (Collegiate Level)
    • Certified True Copies from the school.
    • Secure Certificate of Authentication and Verification (CAV) from the Commission on Higher Education (CHED).
  2. Transcript of Records (TOR) and Diploma (Technical or Vocational Courses)
    • Certified True Copies from the school
    • Secure Certificate of Authentication and Verification (CAV) from Technical Education and Skills Development Authority or TESDA.
  3. Medical / AIDS Free Certificate
    • Authenticated by the Department of Health (DOH) and applicable only for use to the following countries:
      • Spain
      • Palau
      • Libya
      • Oman
      • Cuba
      • Portugal
      • Greece
      • Cyprus
      • Angola
  4. Civil Aviation Authority of the Philippines (CAAP) issued licenses.
    • Authenticated by CAAP
  5. Driver’s Licenses
    • Applicant must first secure certification from Land Transportation Office (LTO Main Branch only).
  6. Professional Licenses / Board Certificates / Board Ratings / Certifications
    • Certified True Copies must be authenticated by  Professional Regulations Commission (PRC).

All unclaimed authenticated documents will be disposed of by the DFA after three months so make sure to claim your documents on the date reflected on your claim stub.

Source: http://dfa.gov.ph/procedures

Chips And Nibblers (1)

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If you have plans of working abroad or will be working abroad soon, it is likely that your employers or the embassy of the country you will be working at will require for DFA-certified copies of your school credentials.  This is more commonly referred to as “Red Ribbon” because authenticated documents bear a red ribbon and the dry seal of the DFA.  The most common documents that need authentication are your Transcript of Records, Diploma, Certificate of Graduation, Form 137, and even your PSA Birth Certificate and Marriage Certificate (when applicable).

How does one get his or her school credentials authenticated by the DFA?

The entire process begins with the Authentication and Verification of your school, CHED, TESDA, and or the DepEd (whichever is applicable to the student).  Any of these agencies (depending on the school you graduated from – public or private) must issue you a CAV or a Certificate of Authentication and Verification.  This shall mean that the documents you are submitting for authentication by the DFA are certified authentic and verified by the above agencies and by your school.  The CAV shall then form part of the documents to be submitted to DFA for authentication.

Read on for the step-by-step process in authenticating school credentials from a private school.  Please note that public school and state university graduates may inquire at their Registrar’s office regarding document authentication.

How to Red Ribbon College Diplomas and Transcript of Records (TOR)

  1. Prepare three (3) copies of your TOR and diploma.
  2. Submit the copies to your college or university’s Registrar’s Office; they will mark these as certified true copies.
  3. Request for an Authentication Registration Form from your Registrar; fill out the form and other documents the Registrar will give you. Make sure all your entries are written legibly.
  4. Pay the necessary fees; this will depend on your school. After paying, claim the certified true copies of your TOR and diploma.
  5. Proceed to the CHED office in your area and advise that you need your school documents authenticated by the DFA. Submit the copies certified by your Registrar, fill out the application forms, and pay the necessary fees.
  6. You will be given a stub containing the date when may collect your Red Ribboned papers at the DFA.

How to Red Ribbon High School Diploma and Form 137

  1. Prepare two (2) photocopies of your high school diploma; proceed to your school’s Registrar’s Office and advise that you need your diploma to be certified as true copies.
  2. Request for an Authentication Registration Form from your Registrar; fill out the form and other documents the Registrar will give you. Make sure all your entries are written legibly.
  3. Have the following ready as supporting documents for the authentication of your high school diploma and Form 137:
    • Form 137 (student’s permanent records)
    • Certificate of Graduation
    • Diploma
    • Special Order Number (if student graduated from a private school)
    • 2 pcs Passport size photos
  4. When you are sure that you have completed all documentary requirements, proceed to the DepEd office and file the documents you need authenticated by DFA.  You will be given a stub so you would know when you may claim your Red Ribboned documents at the DFA.

Authentication Fees:

  1. Php 100 / document (4 days processing)
  2. Php 200 / document (1 day processing)

Important Reminders:

  1. Unclaimed authenticated documents will be disposed of by the DFA after three (3) months from date of release.
  2. DFA San Fernando Pampanga (Office of Consular Affairs – Authentication Division) now accepts authentication for the following documents:
    • NBI Clearance
    • PSA-issued documents in security paper including CENOMAR
    • Barangay Certification w/ Mayor Certification (issued within Regions 1, 2, 3, and CAR only).
    • Police Clearance (issued within Regions 1, 2, 3, and CAR only).
    • Affidavits of Employment, Trainings/Seminars,  and Baptism/Confirmation w/ Regional Trial Court (RTC) Certification (issued within Regions 1, 2, 3, and CAR only).
    • Other Notarized Documents (SPA, Affidavit of Support and Guarantee, Consent, etc.) with RTC Certification (issued within Regions 1, 2, 3, and CAR only).
    • Medical Certifications authenticated by DOH.
    • PRC Documents (issued within the NCR, Regions I, II, III and CAR only).
    • LTO License Certification (issued by LTO main office only).
    • Foreign Documents authenticated by the Philippine /Consulate or documents authenticated by Foreign Embassies/Consulates based in the Philippines.
    • School Records (TOR, Diploma, Form 137, etc) w/ CHED, TESDA, or DEP-Ed Certificate of Authentication and Verification (CAV) (issued within the NCR, Regions I, II, III and CAR only).
  3. An applicant may request for authentication through a duly authorized representative.  Make sure that the representative is prepared with the following upon application:
    • Valid ID
    • Signed authorization or SPA from the applicant
    • Photocopy of applicant’s ID bearing the applicant’s signature
    • Photocopy of authorized representative’s ID
  4. In case the document needs further verification, the applicant is advised to file at Authentication Division, Aseana Building, corner Bradco Ave., Macapagal Blvd., Parañaque City.
  5. Liaison Officers of Recruitment Agencies are not allowed to transact authentication services at any Regional Consular Office (RCO).

Sources:

How to Red Ribbon Diploma, TOR, Form 137 from DFA – Requirements

http://www.dfa.gov.ph/consular-services/authentication-information

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