Tag Archive: Birth Registration


1 Jan 03 C

Parents are obligated to register their babies as soon as possible, after birth.  By law, you should be able to properly register the details of your child’s birth within 30 days from the date of his birth.

Here’s how:

How to register a newborn baby born in a hospital:

  1. Be ready with your baby’s name.

The parent or parents should have already decided on the baby’s name weeks before it is born.  Write it on a piece of paper or save it in your phone’s note app so that the nurses and other attending personnel at the hospital would know how to spell your child’s name.

For your child’s sake, avoid giving him or her a complicated name – one that is too long and hard to spell.  You are only increasing the risk of the baby’s name getting misspelled in his or her Certificate of Live Birth and in other transactions as he or she grows up.

  1. Prepare the documentary requirements in advance.

Among the documents that the hospital may require from you are:

  1. PSA Marriage Certificate of parents (if married)
  2. Affidavit of Admission of Paternity filled out and signed by the father (if parents are not married but the father wants the child to use his last name).
  3. Private Handwritten Instrument or an official document that is handwritten and signed by the father to prove that he wholeheartedly recognizes the paternity of the child during his lifetime (again, if the parents are not married but the father would like to recognize the child as his and allows the child to use his last name in the birth certificate).
  4. Affidavit to Use the Surname of the Father filled out and signed by the father (the blank form will be provided by the hospital).
  5. Photocopies of the parents’ valid IDs.
  6. SSS, PhilHealth, and health insurance/HMO claim forms.

The affidavits executed by the biological father (in case the child is born illegitimate) shall be permanently attached to the child’s birth certificate.

  1. Accomplish the Certificate of Live Birth (COLB) Form.

The details of the birth, such as date and hour of birth, names of attending doctors and nurses, weight and gender of the baby, shall be provided by the attending physician, nurse, or hospital administrator.  When the parents are handed the COLB, these details must already be clearly written on the form.

The parents shall fill out the rest of the form, including:

  • Name of the baby.
  • Complete names of parents (as they appear on the parents’ PSA marriage certificate and individual PSA birth certificates).
  • Parents’ religion, occupation, citizenship, date, and place of marriage (if the parents are married).

Double-check all entries before submitting the form to the hospital administrator.  Any misspelled name or address, or incorrect dates, initials, or any other detail, shall remain as is (incorrect or misspelled) until your child’s birth certificate is submitted to and certified by the PSA.  These mistakes could cause tremendous problems to your child in the future while some might even have to go through court hearings just to rectify the errors.  So take time to review all entries in your child’s birth certificate before submitting them to the hospital.

The hospital should be able to submit the accomplished COLB to the local civil registrar (LCR) within 30 days after the child’s birth date, otherwise, the child’s registration shall be marked late.

  1. Secure your copy of your child’s Certificate of Live Birth (COLB).

This should be the same copy received by the LCR and duly submitted by the hospital where you gave birth.  If the hospital has not contacted you regarding this 30 days after you give birth, follow it up with them.

The LCR’s job is to endorse your child’s COLB to the PSA so that your child would have a PSA-certified birth certificate.

  1. Get a copy of your child’s PSA Birth Certificate.

The process of endorsing and generating a PSA birth certificate takes about 3 to 6 months to complete.  It would be safe to start checking with the PSA four months after you give birth (assuming the LCR has diligently submitted your child’s COLB on time.).

Your child’s first PSA birth certificate may be obtained at the PSA main office in East Avenue, Quezon City.

We shall also feature the process on how to register a baby’s birth if he or she is born at home.

If you have any questions about birth certificate registration, just drop us a line and we will do our best to find the answers for you.

Source:

www.psa.gov.ph

www.filipiknow.net

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July 12

A child must be registered at the Local Civil Registry office within 30 days after his birth.  If the parents fail to do that, the child will not have a valid birth certificate and there will be no basis for the details of his birth.

If you register your child beyond the 30-day deadline, his birth certificate will be tagged “Delayed Registration” or “Late Registration”.  Apart from the customary information you need to provide on the certificate such as the name, birth date and birthplace, and parents’ information, you also need to state why you failed to register the child’s birth on time.

Any person who has never had a birth certificate may file for the late registration of his birth, anytime.  What is important is that you be able to secure an authenticated copy of the birth certificate, making sure that you are properly registered as a citizen of the Philippines.

If you want to know more about late registration of birth, here is a comprehensive article we found in the Citizen Services website.

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June 25a

My sister gave birth last March to twins.  It was her first pregnancy which means that she had to learn all the things that came with it, twice (changing diapers, breastfeeding, etc.).  She said that from the moment her doctor confirmed she was pregnant, she felt as if she was seeing, hearing, tasting, and feeling everything around her for the first time.  Poor girl.

After she gave birth and had somehow adjusted to the life of being a brand new mom, she realized she needed to accomplish one more important thing: she needs to register her babies’ births!

Since she hardly had time to sit and browse through the internet, I volunteered to help her find out how she can have her babies registered at the Local Civil Registry (LCR).

It was then that I came across www.citizenservices.com.ph, an informative website that has the complete (and simplified!) list of things you need to prepare and do when registering your newborn at the LCR.  The information I needed I found under their Mommy Helpline link and if you are first-time Mom, you might want to bookmark this page because they have ALL the things you need to know about preparing your children’s important documents and IDs (like getting his first passport!).   So I simply copy-pasted the instructions and sent it to my sister who was only too glad to receive any kind of help (poor thing!).   Well, in a couple of days after receiving my message, her twins’ birth papers have been registered by my brother-in-law.  Yay!

If you need the same information, click on this link and look under Mommy Helpline.

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25

All babies born in Quezon City must be duly registered at the Quezon City Hall within 30 days from the date of birth.  If the parents fail to register the child’s birth within the prescribed period, the child’s registration will be tagged as “delayed” and further documentation and fees shall be required.

How to file the registration:

  1. Secure a copy of the registration form from the hospital or maternity clinic where the child was born.  Usually, it is the hospital staff that accomplishes the form for the parents.  If the baby was delivered by a licensed midwife, she should be able to provide a copy of the registration form as well.
  2. In case the hospital or the midwife are not able to provide you a copy, you may secure one at Counter 11 in the Quezon City Hall and at the office of the Philippine Statistics Authority.  Parents may be required to present a copy of their marriage contract to determine the legitimacy of the child.
  3. For regular filing of a child’s birth (within 30 days from date of birth), proceed to Counter 31.  All 16 counters for Civil Registry transactions at the Quezon City Hall are open to the public from Monday to Friday from 8:00AM to 5:00PM, no lunch breaks.  They do, however, have a 15-minute break between 10:00AM to 10:15AM and from 3:00 to 3:15PM.  Windows will be closed during these intervals.

Fees:

  1. Late Filing – PHP150
  2. Issuance of Certification of No Record – PHP50
  3. Issuance of Certified True Copy – PHP 40 per copy
  4. Rush Issuance of Certified True Copy – PHP50
  5. Issuance of Certified True Copy using Security Paper (SECPA) – PHP60 per copy

Source: http://quezoncity.gov.ph/index.php/qc-department/261-civilregguide

Other related articles:

  1. How to File for Late Registration of Birth Certificate at the Manila City Hall Part 1 of 16
  2. The Manila City Hall Series: How to File for Correction of Clerical Errors in the First Name Under RA 9048 (For Married Individuals) Part 2 of 16

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