How To File A Delayed Registration Of Death

When a person passes away, the family members are responsible for registering the death certificate at the Office of the Civil Registrar within 30 days (from the date of death). Any day later than that and the registration shall be considered delayed.

What are the requirements when filing a delayed registration of death?

Based on the Philippine Statistics Authority (PSA) website, the following must be presented by the concerned parties when filing a delayed registration of death:

1. Four copies of the Certificate of Death — accomplished correctly and completely;
2. Affidavit of Delayed Registration executed by the hospital or clinic administrator if the person died in a hospital, clinic, or any type of medical institution. If the person died elsewhere, the affidavit must be executed by the attendant at death. If none of the above was present at the time of death, the affidavit must be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when the person was still alive.
3. The affidavit shall contain the following information:
   • Name of the deceased
   • Facts of the person’s death
   • Date and place of burial or cremation
   • Circumstances why the death was not reported for registration within the reglementary period.
4. Authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal;
5. Approval for registration by the health officer in the box provided in the Certificate of Death.

How to file a delayed registration of birth if the person died abroad?

I also found important information on filing the delayed Report of Death of Filipinos who died abroad. I realized that there is a higher chance that death registration for deceased Pinoys abroad may be delayed due to distance and lack of helpful information.

The website of the Department of Foreign Affairs (Office of Consular Affairs) offers these information on how to file a delayed registration of death. The information are grouped in two: one for those who passed away before 2020 and those that passed away in 2020 onwards.

Filing delayed registration of Reports of Death of Filipinos who died abroad BEFORE 2020:

Present ORIGINAL documents and submit FIVE photocopies of each (collate and arrange into sets of 5 according to the order of documents below):

1. Report of Death Form – you may download the form here.
   • Five forms should be printed in A4 -sized paper, originally filled-out. Item 26 in the form should be notarized by a notary public.
   • Entries must be typewritten or printed legibly.
2. Death Certificate (original copy should be submitted to the DFA).
   • For death certificates not in English language, kindly submit an official English translation.
3. Certificate of Sealing of Casket
4. Autopsy/Embalming Report
5. Photocopies of Passport of the deceased (data pages only)

For Reports of Death of Filipinos who died abroad in 2020 ONWARDS:

Please email oca.crd@dfa.gov.ph for initial verification if the death was already registered at the Foreign Service Post having jurisdiction over where the death took place.

Other reminders you need to know:

• Consular Fee: USD 25.00 to be paid in Philippine Pesos at the Cashier located at the 2nd floor of the DFA Office of Consular Affairs, Bradco Avenue corner Macapagal Avenue, ASEANA Business Park, Paranaque City.
• Requirements are to be submitted at the Ground Floor (Door 1, Window 1) of DFA office of Consular Affairs, Bradco Avenue corner Macapagal Avenue, ASEANA Business Park, Paranaque City.
• Processing period: Approximately 2 to 4 months
• For other concerns not covered in this blog, you may email the DFA at:
  • oca.crd@dfa.gov.ph
  • Please indicate subject: country of event_type of event (USA_ROD)
  • (02) 836-7744 – Direct Line
  • (02)8651-9400 – Choose local number based on place of event:
    • 2296 Americas Region
    • 2396 Asia and Pacific Region
    • 2297 Middle East and Africa Region
    • 2124 Europe Region

You also need to set an appointment when filing your applications. You may email the DFA at oca.crd@dfa.gov.ph to get an appointment.

References:

Philippine Statistics Authority

Department of Foreign Affairs

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