List of Requirements for the Renewal of Passport for Minors

The Department of Foreign Affairs (DFA) has specific requirements for minors applying for passports or having old ones renewed.  In today’s blog, we will also be including the additional requirements in cases when a child is adopted, is not traveling with parents, or has issues with the entries in his or her birth certificate.

Read on!

MINOR RENEWAL APPLICATION OF PASSPORT

CORE REQUIREMENTS

1. Confirmed Online Appointment (if applicable) – Children 7 years old and below do not need to have an online appointment. They are entitled to avail of the courtesy lane together with their parent/s and minor siblings.
2. Accomplished Application Form.
3. Personal Appearance of the minor applicant and either parent or authorized adult companion.
4. Current ePassport with a photocopy of the data page.
5. Marriage Certificate is required if only one parent is accompanying the child.

• If parents are unmarried, an Affidavit of Support and/or Consent executed by the Mother will be required if she is not accompanying the child.
• If Affidavit of Support and/or Consent is executed abroad, it must be authenticated by the Philippine Embassy or Consulate.

6. Passport or valid government-issued ID of either parent with one photocopy.
7. School ID (if applicable).

Additional requirements may be required.  Please refer to the section below for additional supporting document requirements for Minor Renewal Applications.

LIST OF VALID IDs (of parent/s accompanying minor applicant)

1. Social Security System (SSS)/Government Service Insurance System (GSIS) Unified Multi-purpose Identification Card (UMID)
2. Land Transportation Office (LTO) Driver’s License. Student Permit may be accepted in card format.
3. Professional Regulatory Commission (PRC) ID.
4. Overseas Workers’ Welfare Administration (OWWA)/Integrated Department of Labor and Employment (iDOLE) card.
5. Commission on Elections (COMELEC) Voter’s ID or Voter’s Certification from the Election Officer with Dry Seal.
6. Philippine National Police (PNP) Firearms License
7. Senior Citizen ID
8. Airman License (issued August 2016 onwards)
9. School ID (if applicable)
10. For applicants based overseas, they may use their host government-issued IDs showing their Philippine citizenship (ex: Residence Card).

SUPPORTING DOCUMENTS

In addition to the core requirements, the following SUPPORTING DOCUMENTS will be further required in the following cases:

1. In case of a Lost VALID ePassport – will be treated as NEW APPLICATION

• Online appointment for minor above 7 years of age is still required.
• If a photocopy of the applicant’s last issued passport is available, the Birth Certificate will not be required.
• Additional Requirements for Lost Valid ePassport:
  • Police Report in English (it must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.)
  • Affidavit of Loss in English (it must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required).
• Penalty fee: Php 350.00
• Additional 15 business days clearing period for Lost Valid Passports.

2. In case of Lost EXPIRED Passport – will be treated as NEW APPLICATION

• Online appointment for minor above 7 years of age still required.
• If a photocopy of the applicant’s last issued passport is available, the Birth Certificate will not be required.
• Additional Requirements for Lost Expired Passport:
  • Affidavit of Loss in English (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).
• Penalty fee: Php 350.00

3. In case of renewal of a Frequently Lost Passport – will be treated as NEW APPLICATION

• Online appointment for minor above 7 years of age is still required.
• Additional Requirements for renewal of Frequently Lost Passport:
  • Police Report in English (filed by parent/s, legal guardian, or a person authorized by parent/s who will accompany the minor applicant on the day of application).
  • Affidavit of Loss in English (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).
• Penalty fee: Php 350.00

4. In case applicant used a Travel Document to travel back to the Philippines – will be treated as NEW APPLICATION.

• Online appointment for minor above 7 years of age is still required.
• Additional Requirements for applicants who used Travel Documents to travel back to the Philippines:
  • Original Travel Document
  • Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).

5. In case applicant lost the Travel Document used to travel back to the Philippines – will be treated as NEW APPLICATION.

• Online appointment for minor above 7 years of age still required.
• Additional Documents for Lost Travel Documents used to travel back to the Philippines:
  • Original Travel Records from the Bureau of Immigration.
  • Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).

6. In case passport has been mutilated or damaged – will be treated as NEW APPLICATION.

• Online appointment for minor above 7 years of age is still required.
• Additional requirements for mutilated and/or damaged passports:
  • Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).
  • Applicant must surrender the mutilated/damaged passport.
  • Penalty fee: Php 350.00

7. In case the applicant is not accompanied by the parent/s during the application process:

• Applicant must submit a Special Power of Attorney (SPA) executed by the parent/s designating the minor’s companion to assist in the application process. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad.
• Passport or valid government-issued ID of the authorized adult companion.
• SPA or Affidavit of Support and Consent must have a copy of parent/s valid ID and/or passport attached.

8. In case the applicant is not traveling with parent/s.

• Applicant must submit DSWD clearance and Affidavit of Support and Consent executed by the parent/s. The Affidavit of Support and Consent must be consularized by the Philippine Embassy/Consulate if executed abroad.
• Passport or valid Government-issued ID of the authorized adult companion for the list of acceptable IDs for passport application.

9. In case the applicant is an illegitimate child in custody of the mother.

• Personal appearance of minor applicant and mother or authorized adult companion.
• Passport or valid government-issued ID of the mother or authorized adult companion.
• If the applicant is not accompanied by the mother during the application process, the applicant must submit a Special Power of Attorney executed by the mother designating the minor’s companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad.
• If the applicant is not traveling with mother, the applicant must submit DSWD clearance and Affidavit of Support and Consent executed by the mother. The Affidavit of Support and Consent must be authenticated by the Philippine Embassy/Consulate if executed abroad.

10. If the applicant is an illegitimate child and mother is deceased/absent and father is unknown.

• Personal appearance of minor applicant and adult guardian.
• PSA birth certificate
• Valid passport or valid government ID of an adult guardian
• DSWD clearance
• Affidavit of Guardianship

11. If the minor applicant has undergone the process of domestic adoption.

• Personal appearance of the minor applicant and adoptive parent/s.
• Valid passport or valid government-issued ID of adoptive parent/s.
• Court Decree of Adoption and documents to prove the identity of the child (ex: Birth Certificate, Certificate of Foundling).
• If the applicant is not accompanied by adoptive parent/s during the application process, the applicant must submit a Special Power of Attorney executed by the adoptive parent/s designating the minor’s companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad.
• If the applicant is not traveling with adoptive parent/s, the applicant must submit DSWD clearance and Affidavit of Support and Consent executed by the adoptive parent/s. The Affidavit of Support and Consent must be authenticated by the Philippine Embassy /Consulate if executed abroad.

12. If the minor applicant is undergoing or has undergone the process of foreign adoption/Inter-country Adoption Board (ICAB) adoption process.

• Personal Appearance of the minor applicant and ICAB representative.
• Endorsement from ICAB
• Certificate of Child Available for Adoption/Deed of Voluntary Commitment
• Placement Authority issued by ICAB
• Certificate of Issuance of Passport issued by ICAB and documents to prove the identity of the child (ex: Birth Certificate, Certificate of Foundling).
• Clearance for Inter-country Adoption
• Child Study Report
• DSWD clearance

13. If the applicant is a foundling and NOT for adoption.

• Personal appearance of minor applicant and adult guardian.
• PSA Certificate of Foundling
• Passport or valid government-issued ID of an adult guardian.
• DSWD clearance
• Affidavit of Guardianship

Source: http://www.dfa.gov.ph