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“Noong ‘80s, nakakuha ako ng kopya ng PSA (formerly NSO) birth certificate ko.  Ngayon, nag request ulit ako, sabi sa akin ‘No Name’ na daw ako!  Bakit nawala yung record ko eh meron na nga dati?”

This is a common confusion among us Pinoys when we are told that we “have a problem with our birth certificate”.  When we hear the word “no”, we automatically think that we do not have a record with the PSA.

We received the above question from a follower and took it upon ourselves to clarify the matter for everyone’s benefit.  It is important that we are all aware of the differences in our concerns with our birth certificates so we would also know the most effective and efficient solution we could apply.

Below is a summary of the most common birth certificate issues encountered by Pinoys and the prescribed solution for each:

BIRTH CERTIFICATE PROBLEM WHAT THIS MEANS SOLUTION
1. No Record of Birth Certificate The PSA does not have a copy or record of your birth certificate because:

A. Your parents failed to register your birth at the LCR. Or

B. The LCR where your birth was registered failed to submit your birth certificate to the PSA for certification.

C. You were born during or shortly after WW2 when most birth records were destroyed or misplaced.

For scenarios A and C: Submit an Affidavit for Delayed Registration of birth at the LCR of your birthplace.  Read this article for the complete list of requirements for Delayed Registration.

For scenarios B: Advise the LCR to endorse your Certificate of Live Birth to the PSA for proper certification.

 

2. Misspelled First Name One or two letters were mistyped that may result in one of two things:

A. Correcting the mistyped letters will confirm your real name or

b. Correcting the mistyped letters will give you a new name (e.g. Rachelle is the correct spelling but your name is typed as Rochelle).

For scenario A: File an Affidavit for Clerical Error at the LCR where your birth was registered.

For scenario B: The LCR will advise you if you still need to undergo court proceedings as well as other fees you may need to pay (as the case may be treated as “change of name” instead of “clerical error”.)

 

3. “Baby Boy” and “Baby Girl” in the first name field The phrases “Baby Boy” and “Baby Girl” were typed in the first name field and is now considered the person’s first name.
  • If born before 1993, file a supplemental report at the LCR.
  • If born in 1993 onwards, file a petition for change of name under RA 9048 at the LCR of the child’s birthplace.
4. Misspelled Middle Name One or two letters of your middle name were mistyped.

The solution depends on the marital status of the petitioner

A. If the petitioner is SINGLE:

  • Bring a copy of your mother’s PSA birth certificate to the LCR of your birthplace.
  • If the mother is deceased, bring a copy of her PSA death certificate.

B. If the petitioner is MARRIED:

  • Include a copy of your PSA marriage certificate.

File your petition for correction at the LCR where your birth was registered.

5. No Name on Birth Certificate The first name field in the child’s birth certificate is blank. File a supplemental report at the LCR of the child’s birthplace to supply the missing entry.
6. Wrong Gender Gender written in birth certificate is the opposite of the owner’s actual gender. This is considered a clerical error and maybe rectified by filing a Petition for clerical or typographical error.
7. Birth Certificate is unreadable or blurry Entries in your birth certificate are hard to read because the texts are smudged or the prints have faded over time.
  • Check if the LCR has a clearer copy of your birth certificate.  If they do, you can request for that copy to be forwarded to PSA for certification.
  • If they don’t, you may request the LCR for the reconstruction of your birth certificate.
8. Problems with Entries in Birthplace field A. Only the name of the hospital is indicated in the birthplace field.

B. There are no entries in the birthplace field.

C. The birthplace written in your birth certificate is incorrect

  • Bring 2 copies of the latest LCR and PSA copies of the birth certificate to be corrected to the LCR.
  • Bring a certification from the hospital where you were born; certificate must bear the hospital’s address.
  • If the hospital is no longer in business, submit a certificate from the barangay to prove that the hospital used to be established in the area.
  • School records of petitioner
  • Voter’s registration records
  • Latest community tax certificate from the place of residence or place of work.
9. Incorrect Birth Date A. Month, day, or year of birth is incorrect.
  • Corrections for Month and Date fall under RA 9048 and are considered clerical errors.  The owner may file a Petition for Correction at the LCR where the birth was registered.
  • The incorrect birth year needs to undergo court proceedings.

Parents and guardians are strongly encouraged to double-check all entries in a child’s birth certificate before submitting the document for registration.  Once this is made official by the LCR, you might have a difficult time applying corrections on entries overlooked prior to submission; some errors might even entail cost.

Keep following our page for more useful and informative articles about our PSA documents.

For the complete solution for No Birth Record, read my previous blog: Problems With NSO Birth Certificate: No Birth Record. 

For the complete solution for Misspelled First Name, read my previous blog: 2 Ways to Correct a Misspelled Name on a PSA Birth Certificate.

For the complete solution for “Baby Boy” or “Baby Girl” in your First Name, read my previous blog: Problems with NSO Birth Certificate: Are You a Baby Boy or Baby Girl?

For the complete solution for Misspelled Middle Names, read my previous blog: How to Correct a Child’s Misspelled Name on his PSA Birth Certificate.

If your first name is missing in your birth certificate, read my previous blog: What to Do: No First Name or Last Name Written on your Child’s Birth Certificate.

Wrong gender on your birth certificate? Read my previous blog for the complete solution: Problems with NSO Birth Certificate: Wrong Gender in NSO Birth Certificate.

Blurry entries in your birth certificate? Read my previous blog for the complete solution: Problems with NSO Birth Certificate: First or Last Name is Blurry or Misspelled.

Incorrect birth date in your birth certificate? Read my previous blog for the complete solution: How to Correct the Birth Date, Month, and Birth Year in a PSA Birth Certificate. 

Reference: www.psa.gov

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