How To Have Your School Credentials Authenticated by DFA

If you have plans of working abroad or will be working abroad soon, it is likely that your employers or the embassy of the country you will be working at will require for DFA-certified copies of your school credentials.  This is more commonly referred to as “Red Ribbon” because authenticated documents bear a red ribbon and the dry seal of the DFA.  The most common documents that need authentication are your Transcript of Records, Diploma, Certificate of Graduation, Form 137, and even your PSA Birth Certificate and Marriage Certificate (when applicable).

How does one get his or her school credentials authenticated by the DFA?

The entire process begins with the Authentication and Verification of your school, CHED, TESDA, and or the DepEd (whichever is applicable to the student).  Any of these agencies (depending on the school you graduated from – public or private) must issue you a CAV or a Certificate of Authentication and Verification.  This shall mean that the documents you are submitting for authentication by the DFA are certified authentic and verified by the above agencies and by your school.  The CAV shall then form part of the documents to be submitted to DFA for authentication.

Read on for the step-by-step process in authenticating school credentials from a private school.  Please note that public school and state university graduates may inquire at their Registrar’s office regarding document authentication.

How to Red Ribbon College Diplomas and Transcript of Records (TOR)

1. Prepare three (3) copies of your TOR and diploma.
2. Submit the copies to your college or university’s Registrar’s Office; they will mark these as certified true copies.
3. Request for an Authentication Registration Form from your Registrar; fill out the form and other documents the Registrar will give you. Make sure all your entries are written legibly.
4. Pay the necessary fees; this will depend on your school. After paying, claim the certified true copies of your TOR and diploma.
5. Proceed to the CHED office in your area and advise that you need your school documents authenticated by the DFA. Submit the copies certified by your Registrar, fill out the application forms, and pay the necessary fees.
6. You will be given a stub containing the date when may collect your Red Ribboned papers at the DFA.

How to Red Ribbon High School Diploma and Form 137

1. Prepare two (2) photocopies of your high school diploma; proceed to your school’s Registrar’s Office and advise that you need your diploma to be certified as true copies.
2. Request for an Authentication Registration Form from your Registrar; fill out the form and other documents the Registrar will give you. Make sure all your entries are written legibly.
3. Have the following ready as supporting documents for the authentication of your high school diploma and Form 137:
   • Form 137 (student’s permanent records)
   • Certificate of Graduation
   • Diploma
   • Special Order Number (if student graduated from a private school)
   • 2 pcs Passport size photos
4. When you are sure that you have completed all documentary requirements, proceed to the DepEd office and file the documents you need authenticated by DFA.  You will be given a stub so you would know when you may claim your Red Ribboned documents at the DFA.

Authentication Fees:

1. Php 100 / document (4 days processing)
2. Php 200 / document (1 day processing)

Important Reminders:

1. Unclaimed authenticated documents will be disposed of by the DFA after three (3) months from date of release.
2. DFA San Fernando Pampanga (Office of Consular Affairs – Authentication Division) now accepts authentication for the following documents:
   • NBI Clearance
   • PSA-issued documents in security paper including CENOMAR
   • Barangay Certification w/ Mayor Certification (issued within Regions 1, 2, 3, and CAR only).
   • Police Clearance (issued within Regions 1, 2, 3, and CAR only).
   • Affidavits of Employment, Trainings/Seminars,  and Baptism/Confirmation w/ Regional Trial Court (RTC) Certification (issued within Regions 1, 2, 3, and CAR only).
   • Other Notarized Documents (SPA, Affidavit of Support and Guarantee, Consent, etc.) with RTC Certification (issued within Regions 1, 2, 3, and CAR only).
   • Medical Certifications authenticated by DOH.
   • PRC Documents (issued within the NCR, Regions I, II, III and CAR only).
   • LTO License Certification (issued by LTO main office only).
   • Foreign Documents authenticated by the Philippine /Consulate or documents authenticated by Foreign Embassies/Consulates based in the Philippines.
   • School Records (TOR, Diploma, Form 137, etc) w/ CHED, TESDA, or DEP-Ed Certificate of Authentication and Verification (CAV) (issued within the NCR, Regions I, II, III and CAR only).
3. An applicant may request for authentication through a duly authorized representative.  Make sure that the representative is prepared with the following upon application:
   • Valid ID
   • Signed authorization or SPA from the applicant
   • Photocopy of applicant’s ID bearing the applicant’s signature
   • Photocopy of authorized representative’s ID
4. In case the document needs further verification, the applicant is advised to file at Authentication Division, Aseana Building, corner Bradco Ave., Macapagal Blvd., Parañaque City.
5. Liaison Officers of Recruitment Agencies are not allowed to transact authentication services at any Regional Consular Office (RCO).

Sources:

How to Red Ribbon Diploma, TOR, Form 137 in DFA

http://www.dfa.gov.ph/consular-services/authentication-information

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