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Bonjour!  Mabuhay!

Once again, the time to commemorate our dearly departed is upon us.  A lot of us are looking forward to visiting the our families and friends that have gone before us, spend time at cemeteries and memorial parks, and even hold mini family reunions.  Too bad, ang All Saints’ Day this year fell on a Sunday.  That means, no long weekend for us.

Pag dumadating ang All Saints’ Day, naiisip ng marami ang isang malaki at hindi maiiwasang katotohonan na tayo at ang ating mga mahal sa buhay ay papanaw, sooner or later.  Bawat isa sa atin ay makaka experience kung pano maiwanan ng kapamilya o kaibigan; at kasama nyan ang mga documentary processes na kailangang asikasuhin kapag tayo ay namatayan.

Ang una at pinaka importanteng document na kailangang ma-accomplish right after a loved one’s passing ay ang Death Certificate.  Tulad ng Birth at Marriage certificates, kailangang masiguro na tama ang lahat ng entries na naka declare sa Death Certificate.  Unlike when filling out Birth and Marriage certificates na kadalasan masaya ang taong naglalagay ng information sa form, ang pag fill out ng Death Certificate ay isa na sa pinaka malungkot na activity na kailangan mong gawin at least once sa buhay mo.

That is why, gusto kong i-share sa inyo ang aking research on the things we need to pay attention to when filling out a Death Certificate.  You may want to bookmark this page; you never know when you might need it.

Municipal Form No. 103 or Certificate of Death

According to the Philippine Statistics Authority website (www.psa.gov.ph), a Death Certificate is an official document setting forth particulars relating to a dead person, including the name of the individual, the date of birth, and the date of death.

There are two types of Municipal Form 103:

Form 103 – Certificate of Death

Form 103A – Certificate of Fetal Death

A copy of the form may be obtained from the municipal or city hall; if the person died in a hospital, the Death Certificate form will be provided by the hospital.

What are the Reglementary Period and Place of Registration of Death?

Registration of death shall be made in the office of the Civil Registrar of the city/municipality where the death occurred within thirty (30) days from the time of death.  (Sec. 5, P.D. 651)

Who are responsible to report the event of death?

  1. Ang doctor o physician na syang huling nag-attend sa pasyente bago ito namatay ang syang may responsibilidad na mag certify ng cause of death.  Ang accomplished Death Certificate ay kailangan ma-forward within 48 hours ng pagkamatay, sa health officer.  Ang health officer ang mage-examine ng Certificate of Death, pipirma, at magbibigay ng order para mapa-register ito sa Office of the Civil Registrar..
  2. Kung hindi naman sa hospital namatay, ang kamag-anak na nakaka-alam ng pagkamatay ang syang dapat na mag report nito within 48 hours.  Ang health officer ang syang mage-examine sa namatay at syang mag-certify ng cause of death.  Sya na din ang magbibigay ng order para ma-register ang Certificate of Death sa Office of the Civil Registrar within the reglementary period of thirty (30) days.
  3. Kung ang pagkamatay ay nangyari sa isang sasakyan tulad ng bus, kotse, airplane, ship, ang driver, piloto, o kapitan ng barko ang syang dapat mag report ng kamatayan sa health officer.  Kung walang survivor sa vehicular accident (plane crash, car crash, bus collisions, shipwreck), ang may-ari ng mga sasakyang nabanggit ang syang dapat mag report ng kamatayan.
  4. In case walang health officer na available (day off, on leave, holiday), ang kamatayan ay maaaring ma-report, within 48 hours, sa mayor, municipal secretary at sila ang magi-issue ng Certificate of Death for burial purposes.
  5. Ang mayor, o sino mang miyembro ng Sangguniang Bayan, o ang municipal secretary ang syang pipirma sa medical certification portion ng Certificate of Death.  Ito ay tatanggapin ng Civil Registrar for registration basta masiguro lang na ang Certificate of Death at ang Register of Deaths ay may remarks na “registration was made pursuant to Section 91 of P.D. No. 856”.

Processing important documents when you are in a state of grief can be stressful.  Madalas din, ito ang dahilan kung bakit nagkakamali tayo sa pag lagay ng mga details sa documents.  Maaari nang maiwasan ito with the guide I provided.  This was taken from the Philippine Statistics Authority website (www.psa.gov.ph), simplified for our quick reference.

It can be very disappointing when you receive a copy of the Death Certificate and realize na may errors pala.  Madalas pa naman, ang Death Certificate ay required for claims kaya mahirap talaga kung may corrections dahil pwede itong maging cause of delay.  By the way, I have personally tried ordering a copy of a Death Certificate through www.nsohelpline.com.  Honestly, it is probably the only “easy” thing I had to go through in the entire process of losing a loved one.  Did you know na pwedeng ipa deliver sa bahay or office ang copy ng NSO Death Certificate? Simply call their hotline at (02) 737-1111 or visit their website at http://www.nsohelpline.com.

In my next post, I will share what I have researched on the exceptional cases for the place of registration of death.  This, too, is a vital part of the certificate.  Check in here every now and then for my succeeding posts.

Meantime, don’t forget to share this with your relatives and friends.  Sharing is caring, folks!